Executive Assistant

2 months ago

London, United Kingdom ArtFarm Full time
Executive Assistant - 12 months maternity cover - London

Executive Assistant - 12 months maternity cover (available from October 2024)

We are currently looking for an experienced Executive Assistant to provide assistance to the Chief Financial Officer, Creative Director and Property Director.

Responsibilities

Typing correspondence, drafting letters and emails.

Diary management and managing expenses.

Regularly liaising with design companies in helping to coordinate sample deliveries for the design to view ahead of meetings.

Planning transport and itineraries for both domestic and international business trips.

Keeping track of documents which require sign off from Directors.

Coordinating proposals and valuations as required.

Updating and maintaining files and internal systems.

Effectively co-ordinating tasks and actions while managers are travelling.

Confident and efficient handling of client contact and relationships.

Effective liaison with other departments and international colleagues, in particular coordinating with all Artfarm locations to ensure a seamless service.

Coordinating meetings and project and conference calls.

Organising lunches and assisting with arrangements for dinners.

Dealing effectively with general queries, problem-solving and following tasks through to completion.

Supporting administration linked to personal life as required.

Ad hoc projects or support to other Executive members as and when required.

Ideal Experience & Competencies

Possess exceptional diary management skills.

Hospitality background preferred.

Possess excellent secretarial skills and be dependable, flexible, discreet and diplomatic.

Computer literate, with excellent knowledge of Word, Excel, Outlook and PowerPoint.

Possess excellent communication skills (both written and spoken).

Well organised, with a good eye for detail and the ability to prioritise tasks as well as being able to adapt to a fast-paced ever-changing environment.

Enjoy trouble-shooting and using initiative.

Be a team player, capable of working well as part of a busy, highly pressurised team, with good interpersonal skills and a friendly and approachable manner towards both clients and colleagues.

Enthusiastic with a flexible approach and exceptional client service skills.

What's in it for you?

25 days holiday plus bank holidays.

Free annual guest experience for you and a plus one, including 3 course meal, cocktails and a bottle of wine. It's important you experience the magic too

Enhanced family friendly policies, including 12 weeks full pay Maternity leave and 2 weeks full pay Paternity leave. These moments matter

Health cash plan - a health benefit which allows you to claim back your everyday medical expenses like Dentists and Prescriptions, so you don't have to pay a penny

Life Assurance.

Generous Artfarm-wide discounts including;
Up to 50% off room booking at the award-winning Independent Hotel of the Year 2021, The Fife Arms.
Up to 25% off food and beverage across our properties in Somerset, Scottish Highlands, Los Angeles and London.
Up to 30% off our fabulous retail products.

High street discounts with 1000's retailers through MyArtfarm site and app.

Amazing socials led by local social committees - bowling, 10k runs or just a cold pint in the pub - there's something for everyone.

A unique approach to career development and learning opportunities tailored around your individual aspirations and goals.

Employee Assistance Programme with Hospitality Action - the support there if life ever takes a turn.

Enhanced pension scheme to help you save into your piggy bank for the future

Option to save directly from payroll into an ISA to enhance financial wellbeing.

Generous Refer a Friend Scheme - up to 1000 to share with your friend

About Artfarm

Artfarm is a one-of-a-kind independent hospitality company founded by Iwan and Manuela Wirth. Renowned for developing and reinventing distinctive sites including the award-winning Fife Arms Hotel in Braemar, Manuela restaurant in Los Angeles, Roth Bar and The Farm Shop in Somerset. Artfarm uniquely brings together art, community, education, people and place.

Like all roles at Artfarm, you can expect your time at work to be varied and challenging. We know from experience that jobs can evolve throughout the lifetime of a role and this in turn gives our people the chance to play to their strengths.

In return we can offer you a unique employee journey that is tailored around your goals and aspirations both professionally and personally.

Artfarm is an equal opportunity employer and we value diversity. We believe that diversity and inclusion in our team is critical to our success, so we seek to recruit, develop, and retain talent from a diverse candidate pool. Sustainability is at the heart of Artfarm and every one of the team has a role to play in protecting our planet.

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