Administrator - Parc Canol Group Practice

3 months ago


Pontypridd, United Kingdom GP Practice in Wales Full time

Job summary

: Workflow Administrator

The job entails producing digital copies of clinical documents for retention purposes. These documents are external correspondence received from hospital and other healthcare organisations and relate to patients healthcare and treatment. The documents must be scanned onto the patients medical records. Hard copies of the correspondence, which has been scanned, are subsequently destroyed and it is therefore essential to ensure that the scanned documents are accurate and of the highest quality possible so that they are legible.

In addition, the job holder is responsible for coding clinical information from the correspondence to patients medical records in accordance with a guidance framework specified by the GP partners.

Job responsibilities:

open post received from hospitals and other healthcare providers and prioritise in accordance with practice guidelines for scanning

follow established guidelines and procedures for receiving and scanning patient documents

follow verbal and written instructions to produce accurate scanned documents

code documents using appropriate Read codes and according to practice procedures and determine the appropriate process to apply to each document workflow to a GP, pharmacist or code appropriately

ensure that the operation of the scanning equipment is correct (cleaning and calibration of scanners and associated equipment)

ensure adequate stock control of consumables to meet requirements

ensure that scanned documents are checked according to quality and accuracy during scanning

process any required corrections to scanned documents ( correction of documents scanned to the wrong patients record)

process documents, which have been scanned, for destruction according to practice policy

Work in accordance with written protocols

Any other tasks allocated by managers

Flexibility:

The job description is intended to provide a broad outline of the main role responsibilities. The post holder will need to be flexible to accommodate development of the role and to undertake other appropriate tasks as requested.

Person Specification

Qualifications

Essential

GCSE grade C or above in English Language

Desirable

Secretarial qualification Administrator qualification

Experience

Essential

Experience of working on your own and within a team.

Desirable

Previous Experience of Admin Previous Experience of typing experience of medical terminology GP Surgery experience
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