Project Administrator

4 months ago

Edinburgh, United Kingdom Ramboll Full time

Job Description

Job Description

We invite you to bring your experience into play as you support both the Project Management Team as a Project Administrator and the Location Support Team as Location Support Coordinator.

To succeed as a Project Support Administrator, you must have proven experience working in a project administration environment and a desire to provide support to a high standard in a fast-paced environment.

As the Location Support Coordinator you will be responsible for creating an inspiring environment within the office where people can relax and deliver exceptional work. This role will deliver location support, facilities tasks, IT Support and HSEQ compliance to ensure the business can successfully deliver to its clients. 

Click the apply-button to send your application.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

You will join our Support Shared Service

In this hybrid role, you will be part of the Project Admin Team and Location Support Team for the UK. You will report into Project Administration Team Leader and will be working in Edinburgh to provide administrative support to a high standard.

Project Administrator

The Project Support Teams include Project Admin, Document Control and Creative Admin. They work together to create a centre of excellence with consistent and standardised processes and procedures.

Your key tasks and responsibilities will be:

Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across the team’s many projects Using, and supporting others in the use of, project management tools, systems and processes Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers) Assist in document control activities on projects, working with the Document Control team for guidance Support the formatting and proof-reading of documents for publication Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organise and distribute project-related documents, ensure compliance with company policies and procedures  Handle general internal and external correspondence within the project organisation  Organise and arrange business travel and accommodation for project team members as required  Support project team with project controlling, invoicing tasks and tracking project expenses  Assist in the preparation of project management progress reports for internal and external stakeholders Completion of project status and general maintenance of internal project management tools  Other appropriate duties as agreed with Project Manager

Location Support Coordinator

This role requires you to strike the appropriate balance between client care and office facilitation requirements. It’s a varied and dynamic role which is all about being an organised team player with a sharp attention to detail and problem-solving skills. 

Focus on delivering a positive visitor experience, through welcoming clients, visitors, and contractors. Maintain correct visitor sign-in protocols and comply with health and safety and GDPR policies and procedures Lead by example by promoting and maintaining and high level of professional behaviours Assist with the smooth running of the office, front of house, desk bookings, car park (where applicable)  Reception duties, including meet and greet, answering incoming calls and scheduling appointments Coordinate meeting rooms, including facilitating set up of AV, Tele/Video conferencing facilities, refreshments/catering, IT assistance and other general requests Assist with reporting and logging tickets through the appropriate Support Helpdesk on behalf of clients and visitors. Ensure matters are resolved in a timely manner Liaise with cleaning operatives and PPM engineers Dealing with incoming post, couriers, and deliveries  Local low tech IT support – Setting up desks with docking station, ordering assets, laptops as requested  Ideally a First Aider and willing to be a Fire Warden – Training will be provided Placing orders for PPE, Stationary, Office refreshments, Catering, etc... Raising PO’s via our internal systems Updating spreadsheets as required to maintain IT, Admin data Ad hoc support tasks as required 

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

UK resident for 5+ years (for security clearance eligibility) 1-2 years of experience in a project administration or coordination role  Experience with large design projects in an international environment, preferred  Experience of Office Management, reception, administrative tasks High level of proficiency in written and spoken English  High attention to detail with excellent time-management and communication skills Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)  Diary management experience Experience in the setting up and administration of UK ProjectWise and or similar information management systems Experience with MS Project or other project management applications  Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired) Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working Ability to thrive in a fast-paced, team environment  Able to effectively prioritize multiple tasks and make independent decisions Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners  High integrity and team spirit, proactively engaging with others and offering support when required

Personal qualities that will help you succeed in this role include: An engaging and enthusiastic team player who is a confident communicator with superior stakeholder management skills and has a proven ability to remove blockers.

  • Office and Project Administrator

    4 months ago

    Edinburgh, United Kingdom Chamberlain McBain and The Mock Court Case Project Full time

    Exciting Opportunity Alert! Join Our Team at Chamberlain McBain Are you passionate about law, charity work, education, and finance? If so, we have the perfect role for you! Chamberlain McBain specialises in debt recovery across Scotland, England and Wales. We handle the entire process from start to finish, ensuring efficient and effective resolution for...

  • Office and Project Administrator

    4 months ago

    Edinburgh, United Kingdom Chamberlain McBain and The Mock Court Case Project Full time

    Exciting Opportunity Alert! Join Our Team at Chamberlain McBain Are you passionate about law, charity work, education, and finance? If so, we have the perfect role for you! Chamberlain McBain specialises in debt recovery across Scotland, England and Wales. We handle the entire process from start to finish, ensuring efficient and effective resolution for...

  • Office and Project Administrator

    4 months ago

    Edinburgh, United Kingdom Chamberlain McBain and The Mock Court Case Project Full time

    Exciting Opportunity Alert! Join Our Team at Chamberlain McBain Are you passionate about law, charity work, education, and finance? If so, we have the perfect role for you! Chamberlain McBain specialises in debt recovery across Scotland, England and Wales. We handle the entire process from start to finish, ensuring efficient and effective resolution for...

  • Events Coordinator and Administrator mandarin

    4 months ago

    Edinburgh, United Kingdom Project People Full time

    **Job Title**:Events Coordinator and Administrator **Location**:Edinburgh **Job Summary** We're looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a...

  • Project Administrator

    3 weeks ago

    Edinburgh, United Kingdom RSK Group Full time

    Richard Irvin an RSK Group company are recruiting for a Project Administrator to join the team based in Edinburgh, UK. This is a full-time, permanent position.Our team of engineers, operations staff, project managers and compliance specialists are trained to start with our clients’ individual needs and work outwards from there. Our experts have...

  • Project Administrator

    4 months ago

    Edinburgh, United Kingdom Rambøll Full time

    We invite you to bring your experience into play as you support both the Project Management Team as a Project Administrator and the Location Support Team as Location Support Coordinator. To succeed as a Project Support Administrator, you must have proven experience working in a project administration environment and a desire to provide support to a high...

  • Administrator

    4 months ago

    Edinburgh, United Kingdom Chamberlain McBain and The Mock Court Case Project Full time

    This role would suit applicants with an interest in law, charity work, education and finance. Chamberlain McBain specialises in every aspect of debt recovery, whether it be in Scotland, England, Wales or further afield. We deal with the entire process from letter of demand through to sequestration/bankruptcy or liquidation. As an office and project...

  • Project Administrator

    4 months ago

    Edinburgh, United Kingdom Atmos Consulting Limited Full time

    Are you searching for a career that allows you to contribute to the delivery of the next generation of sustainable infrastructure in the low-carbon economy? As a result of a growing and diverse pipeline of projects, Atmos Consulting is seeking a motivated Project Administrator to join our team in Edinburgh. This is an exceptional opportunity to become part...

  • Project Administrator

    4 months ago

    Edinburgh, United Kingdom Wood Thilsted Full time

    Wood Thilsted is designing the global transition to green energy. Together, through unmatched engineering and the very best teamwork, we can shape a brighter future for our planet. We’re offshore wind engineering experts, and we want you to join us. Our engineering helps speed the transition towards a greener planet, with the wellbeing of our employees...

  • Project Administrator

    3 months ago

    Edinburgh, United Kingdom Utopian Professional Recruitment Full time

    Utopian Recruitment are excited to be working in partnership with an established organisation who are looking to recruit a brilliant Project Administrator to join them on a full time, permanent basis. This is an entry level position for a professional individual who is looking to develop their career within project management. During the first few months...

  • Project Pension Administrators

    4 months ago

    Edinburgh, United Kingdom Dimensions Specialist Recruitment Ltd Full time

    I am working with a leading employer in the financial services sector who have a reputation for challenging existing thinking on pensions, benefits and investment advice. As an organisation they have grown consistently over the last couple of years in terms of new business acquisitions and new business wins. As they grow and evolve further, they are now...

  • Project Administrator

    3 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **Grade UE06: £30,619.00 - £35,308.00 per annum** **CAHSS / Edinburgh College of Art / Edinburgh College of Art Office** **Full-time: 35 hours per week** **Fixed-term: 36 Months** The Edinburgh College of Art is looking for a full-time Project Administrator to join the team on a fixed term basis. **The Opportunity** A key member of the AHRC Enabling...

  • Research Project Administrator

    4 weeks ago

    Edinburgh, United Kingdom The University of Edinburgh Full time

    Part time - 17.5 hours per week Fixed term contract - 31st December 2026 The opportunity: The post-holder will provide administrative support to ensure the smooth running of Grasping Data and some broader activities for the Children, Interaction, and Design group. They will proactively undertake general administration, management of communications, event...

  • Projects Administrator

    3 months ago

    Edinburgh, United Kingdom Youth Scotland Full time

    **Job Purpose**: - To support all aspects of the administration and operations of Youth Scotland. **Key Responsibilities and Main Tasks**: - To operate the administrative systems for Youth Scotland’s various projects and services, from creating events using an online booking system, to maintaining our CRM database, as well as various data entry and...

  • Temporary Project Administrator

    5 days ago

    Edinburgh, United Kingdom CV-Library Full time

    Job Title: Temporary Project Administrator Start date: ASAP End date: End of December Days: Monday to Friday Hours: 9.00am - 5.00am Hourly rate: £12 Location: Hybrid role however must be located in Edinburgh for office visits Are you a highly organised and detail-oriented individual seeking a temporary opportunity in Project Administration? Look no...

  • Projects Administrator

    3 months ago

    Edinburgh, United Kingdom Youth Scotland Full time

    **Job Purpose**: - To support all aspects of the administration and operations of Youth Scotland. **Key Responsibilities and Main Tasks**: - To operate the administrative systems for Youth Scotland’s various projects and services, from creating events using an online booking system, to maintaining our CRM database, as well as various data entry and...

  • Sales & Projects Administrator

    4 months ago

    Edinburgh, United Kingdom ATA Full time

    **Sales & Project Administrator - Edinburgh (remote) - £25,000 to £32,000** We are working with a leading technology integrator who are expanding their team in Scotland. The role will be based remotely but ideally you will have access to Edinburgh. The client are well established having been in their industry for 35 years with an employee headcount of...

  • Temporary Project Administrator

    2 weeks ago

    Edinburgh, United Kingdom Office Angels Full time

    Job Title: Temporary Project Administrator Start date: ASAP End date: End of December Days: Monday to Friday Hours: 9.00am - 5.00am Hourly rate: £12 Location: Hybrid role however must be located in Edinburgh for office visits Are you a highly organised and detail-oriented individual seeking a temporary opportunity in Project Administration? Look no further!...

  • Project Database Administrator

    4 months ago

    Edinburgh, United Kingdom FINTEC recruit Full time

    FINTEC recruit is seeking a **Project Database Administrator** for a temporary 3 to 4 month duration based in Edinburgh. This is setting up a new Excel database which will provide quantitative analysis and trends; providing up-to-date construction industry costings data for future projects. Salary is negotiable by experience, working Monday to Friday 37...

  • Research Grants Projects Administrator

    3 months ago

    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE05: £25,285.00 - £28,929.00 Per Annum.** **Corporate Services Group / Edinburgh Research Office.** **Open Ended Contract - Permanent; Full Time - 35 Hours Per Week.** We are looking for an experienced and organised Administrator with excellent communication skills to provide research and project level support and expertise to research grants projects....