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Office Administrator

2 months ago

UK, UK, United Kingdom Omnigen Biodata Part time

Omnigen Biodata is looking for a part-time Office Administrator


We are looking for an enthusiastic person to provide administrative support; ideally with experience of working in a start-up or scale-up. The role is part time (around 50% FTE). It is an office based role, working at our Cambridge office near Mill Road and near the station. We offer a competitive salary and flexible working, as well as other benefits.


This is a very diverse position, and you will require to have a broad set of skills to provide administrative support to key business areas of Omnigen.


The role

  • Provide general administrative support including meeting and travel arrangements and expense management
  • Prepare and manage post and company correspondence and documents
  • Accurately file company documents, maintain various records and prepare reports
  • Support recruitment activities with recruitment agencies, such as booking interviews and feeding back to recruiters
  • Responsible for Health and Safety, including policies and procedures
  • Some HR responsibilities, including welcoming new joiners and supporting performance review and appraisal management
  • Provide financial administrative support: manage the finance email inbox and be a point of contact for external finance queries; receive, check and query invoices and staff expenses, and confirm when invoices and expenses are ready for payment.
  • Upload invoices to accounting systems (Xero and HubDocs), create purchase orders and reconcile transactions
  • Assist as required in VAT returns, annual returns and other accounting activities
  • Maintaining an up to date knowledge of processes, corporate systems and standards, sharing useful knowledge and information
  • Demonstrate professional communication and engagement with colleagues to ensure an effective business support service


Qualifications

The Office Administrator will have the minimum qualification of:

  • Demonstrable experience or qualifications in a business administrative environment
  • Experience in supporting financial and human resource business activities


Other essential requirements:

  • Proficiencies in MS Office Suite experience – Word, Excel, MS Project, PowerPoint, Excel
  • Excellent communication skills and ability to deal with difficult or pressured situations and to work on several projects simultaneously


Preferred requirements:

  • Ability to work competently, manage his/her own workload and time efficiently to tight deadlines, and to troubleshoot problems without continuous supervision
  • Detail-oriented and highly organised with the ability to ensure accuracy in all areas of work
  • Experience of using human resources software
  • Experience of accounting software including Xero and Hubdoc