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Event Coordinator

3 months ago

Ascot UK, Windsor & Maidenhead, United Kingdom LaplandUK Full time

Job Description for Event Coordinator (FTC 4 Months)


Company Overview


We are most famous for our award-winning event, buried deep in the Crown Estate near Ascot. 17 years ago, Mike & Alison Battle created the event out of their own desire to take their children somewhere that would celebrate the pure, commercially unsullied, magic of Christmas. Now, with the help of Hollywood set-designers, West-End actors and more than a sprinkling of magic, the event is keeping the magic of Christmas alive for thousands of children every year.


LaplandUK celebrates and honours the values, imagination and wonderment of childhood through our magical world, rich storytelling and immersive memory making experiences.


This is an exciting period of growth for us, as we look for new ways to bring the Lapland experience to a global audience through media, publishing, live shows and eCommerce channels.


Role Overview


The Event Coordinator will be focused on the delivery of the Lapland UK event located within Ascot, in the South of England. The role will report into the Operations Manager and will involve elements of administrative tasks and supporting the Operations department in delivering the 2024 Ascot live show.


Responsibilities


· Responsible for assisting in the Production Office alongside the Operations Coordinator with the necessary administrative tasks and relevant event documentation.

· Reporting into Operations Manager and Operations Coordinator handling majority of administrative tasks.

· Responsible for communicating with suppliers during the build and break phase to ensure successful delivery and operation.

· Helping to develop better operational procedures to improve the delivery of the event.


Required Experience


· Previous event operations experience.

· Highly organised

· Excellent IT literacy including Excel, Word and Google Drive

· Excellent attention to detail

· Excellent communicator

· Proven ability to manage multiple tasks in a fast-paced environment


Desirable Skills

· Full Driving Licence

· First Aid Level 3


Life at LaplandUK:


At LaplandUK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that's always willing to roll up their sleeves and get involved. Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives. Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outstanding results.


We're not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success. Overall, working at LaplandUK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 families each year.


Passion for the Mission.

It is more than a job to us. We understand the importance of what we do and its legacy. Be guest obsessed.


Driven by our Ambition.

We are determined to make it happen, whatever it takes. Anything is possible and we’ll never give up.


Responsible for Everything.

We own what we do, and we get the job done. We take the work seriously, but never ourselves. We support and challenge positively to find our truths.


We only win Together.

Individually we are strong, but together we can change the world.


Salary –


£14 per hour


Applicants must be authorised to work in the United Kingdom without the need for visa sponsorship.


LaplandUK reserve the right to withdraw this advert at any time. Due to the high number of applications being received, we may not be able to respond to every applicant.


LaplandUK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.