Event Administrator

2 months ago

Ascot UK, Windsor & Maidenhead, United Kingdom LaplandUK Full time

Event Administrator - £13ph - Hybrid


Company & Role Overview


We are most famous for our award-winning event, buried deep in the Crown Estate near Ascot. 17 years ago, Mike & Alison Battle created the event out of their own desire to take their children somewhere that would celebrate the pure, commercially unsullied, magic of Christmas. Now, with the help of Hollywood set-designers, West-End actors and more than a sprinkling of magic, the event is keeping the magic of Christmas alive for thousands of children every year.


Role Summary:


As an Event Administrator you will play an essential role in supporting the People Manager by handling administrative tasks, facilitating communication and ensuring the smooth operation of organising our commercial staff/elves. You will be one of the faces representing our Commercial department throughout the recruitment process all the way to the end of the live event. Your responsibilities will include, but are not limited to:


  • Assist the hiring manager in processing new applicants
  • Assess staff availability and produce staff schedules for each outlet, following up onsite to make sure correct staff have arrived for their shifts and resolve any issues that may arise
  • Maintain the Commercial email inbox, and action any queries or forward to correct HR advisors or Managers
  • Train across Retail, Food & Beverage and Warehouse to have knowledge in each area that make up our commercial department
  • Produce daily call sheets for management


Knowledge, Skills & Experience

  • Comfortable with being first point of contact for employees on site and handling multiple tasks simultaneously
  • Excellent verbal and written communication skills
  • Proficient in Windows & Microsoft applications
  • Great organisational and problem-solving skills


Comp & Benefits

  • One meal provided during your shift, as well as unlimited hot & cold drinks in the tea tent during Ascot live event.
  • Pay rate: £13 per hour, and any outstanding accrued holiday pay paid at the end of the event
  • 20% discount in our Elven Village during our specified Staff Shopping Events


Working Hours

During recruitment phase hybrid working: 19th August – October 19th; 3 Days per week: Wednesday’s 9:00 – 18:00 at Camberley Theatre, Thursday & Fridays working from home 9:00 – 17:00. As we approach training days to live event (21st October – 24th December) this role will increase to 5 days a week; Varied Shift work on site at Ascot TBC. We are looking for those who can reliably commute to Camberley & Ascot for the duration of the contract and are flexible within their working patterns. This is a Zero-hour contract, please note that while these dates are outlined, there is the possibility of change.

Life at LaplandUK:


At LaplandUK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that's always willing to roll up their sleeves and get involved. Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives. Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outstanding results.


We're not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success. Overall, working at LaplandUK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 families each year.


Apply now to be considered

  • Administrative Assistant

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Summary:We are seeking a highly organized and detail-oriented Event Administrator to join our team at LaplandUK. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Coordinator

    3 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job DescriptionEvent AdministratorLaplandUK is seeking a highly organized and detail-oriented Event Administrator to join our team. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Coordinator

    3 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job DescriptionEvent AdministratorLaplandUK is seeking a highly organized and detail-oriented Event Administrator to join our team. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Coordinator

    4 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Administrator to join our team at LaplandUK. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Coordinator

    3 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Summary:LaplandUK is seeking a highly organized and detail-oriented Event Administrator to support the smooth operation of our commercial staff and elves. As a key member of our team, you will play a vital role in facilitating communication, handling administrative tasks, and ensuring the success of our events.Key Responsibilities:Assist the hiring...

  • Event Coordinator

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Administrator to join our team at LaplandUK. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Coordinator

    3 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Summary:LaplandUK is seeking a highly organized and detail-oriented Event Administrator to support the smooth operation of our commercial staff and elves. As a key member of our team, you will play a vital role in facilitating communication, handling administrative tasks, and ensuring the success of our events.Key Responsibilities:Assist the hiring...

  • Event Coordinator

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Summary:We are seeking a highly organized and detail-oriented Event Administrator to join our team at LaplandUK. As an Event Administrator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing our commercial staff.Key...

  • Event Operations Coordinator

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job DescriptionJob Title: Event Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our team at LaplandUK. As an Event Operations Coordinator, you will play a crucial role in supporting the smooth operation of our commercial staff and ensuring the success of our events.Key...

  • Event Operations Coordinator

    9 hours ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Description:Event Operations CoordinatorLaplandUK is seeking a highly organized and detail-oriented Event Operations Coordinator to join our Commercial Department. As an Event Operations Coordinator, you will play a vital role in supporting the smooth operation of our commercial staff and ensuring the success of our events.Key Responsibilities:Assist in...

  • Event Operations Coordinator

    6 hours ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Description:Event Operations CoordinatorLaplandUK is seeking a highly organized and detail-oriented Event Operations Coordinator to join our Commercial Department. As an Event Operations Coordinator, you will play a vital role in supporting the smooth operation of our commercial staff and ensuring the success of our events.Key Responsibilities:Assist in...

  • Event Operations Coordinator

    5 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job DescriptionJob Title: Event Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our Commercial Department at LaplandUK. As an Event Operations Coordinator, you will play a crucial role in supporting the People Manager by handling administrative tasks, facilitating communication, and...

  • Human Resources Advisor

    2 months ago

    Ascot, UK, Windsor & Maidenhead, United Kingdom LaplandUK Full time

    Company Overview‘Lapland’ is a 4.5 hour immersive experience that brings to life the mythical Elven world of Father Christmas. At LaplandUK we pride ourselves on delivering a truly unforgettable experience for all guests, transporting families into our secret, magical world.Role OverviewThe HR Advisor role is an extremely important role for the company...

  • Accounts Administrator

    4 days ago

    Ascot, Windsor and Maidenhead, United Kingdom Office Angels Full time

    Job Summary:Office Angels is seeking a highly organized and detail-oriented Accounts Administrator to join our client's dynamic team in the manufacturing industry. As a key member of the finance team, you will be responsible for reviewing and processing internal financing contracts, communicating with customers and advisors, and managing customer payment...

  • Accounts Administrator

    3 days ago

    Ascot, Windsor and Maidenhead, United Kingdom Office Angels Full time

    Job Summary:Office Angels is seeking a highly organized and detail-oriented Accounts Administrator to join our client's dynamic team in the manufacturing industry. As a key member of the finance team, you will be responsible for reviewing and processing internal financing contracts, communicating with customers and advisors, and managing customer payment...

  • Accounts Administrator

    4 weeks ago

    Ascot, Windsor and Maidenhead, United Kingdom Office Angels Full time

    Office Angels are currently recruiting for an Accounts Administrator for our client based in Ascot. Role: Accounts Administrator Location: Ascot Salary: 24,000 to 26,000 per annum About Our Client: Our client is a leading organisation in the manufacturing industry. They are committed to innovation and delivering high-quality products to customers...

  • Administrative Support Specialist

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom Office Angels Full time

    Job Summary:Office Angels is seeking a highly organized and detail-oriented Accounts Administrator to join our team. As a key member of our client's finance department, you will be responsible for reviewing and processing internal financing contracts, communicating with customers and advisors, and managing customer payment information.About Our Client:Our...

  • Commercial Operations Coordinator

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job Summary:This role is responsible for supporting the People Manager in handling administrative tasks, facilitating communication, and ensuring the smooth operation of organizing commercial staff. The Event Administrator will be one of the faces representing the Commercial department throughout the recruitment process and will be responsible for:Assisting...

  • Commercial Support Specialist

    6 days ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time £13

    Job DescriptionJob Title: Event Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our team at LaplandUK. As an Event Operations Coordinator, you will play a crucial role in supporting the smooth operation of our commercial staff and ensuring the success of our events.Key...

  • People Operations Specialist

    3 weeks ago

    Ascot, Windsor and Maidenhead, United Kingdom LaplandUK Full time

    Position OverviewCompany Background'Lapland' offers a captivating 4.5-hour journey into the enchanting realm of Father Christmas. At LaplandUK, we are dedicated to creating an extraordinary experience for our visitors, immersing families in our hidden, magical universe.Role SummaryThe People Operations Specialist position is a vital role within our...