Operations Administrator

2 weeks ago


London, UK, United Kingdom Cameron Kennedy Full time

Operations Administrator

London

up to £190


Must have a good all round skill set

Must have Crest Settlements experience.

Knowlege of Reconciliations and Corporate Actions


Aim & purpose of the role:

To provide support and assistance to the Senior Operations Manager & Head of Operations in preparation for forthcoming projects and tasks

To work alongside established members of the Operations Team, acquiring key skills to assist with cross-training and sustaining BAU throughout periods requiring cover


Key accountabilities/responsibilities

  • Understanding of general settlement tasks, including EUI (Crest) settlement, processing of Residual settlements, unit trust processing and daily reconciliation of transactions, monitoring of open positions
  • Actioning trade amendments and ensuring daily processing and dispatch of contracts/transfer forms in a timely manner. This applies to both electronic and hard copies
  • Ensure all errors & warnings are resolved on a daily basis and where necessary escalated to the relevant department
  • Oversight of ISA/JISA administration including subscriptions, APS, deceased and closures
  • Assisting with Unit Trust administration, including set up and class conversions
  • Dematerialisation of stock into nominee depots
  • Dividend Processing
  • Administrative handling and uploading corporate events onto AWOL (WCG internal system)
  • Handling and electing Proxy Votes
  • Attendance of Project meetings when required
  • Collaboratively writing procedures for new and existing tasks, documenting and creating manuals/flowcharts

Person Specification/Skills

  • Self-starter with a dynamic, proactive and "can do” attitude
  • Strong written and verbal communicator both formally and informally
  • Confident and approachable
  • Strong ability to learn new processes and tasks quickly, while documenting procedural notes
  • Highly organised with a strong attention to detail, with particular focus on accuracy and numeracy ability
  • Be able to work effectively during pressure periods while prioritising and multi-tasking
  • Ability to react to events decisively and effectively and suggest innovative solutions to problems
  • Very strong analytical and problem solving skills
  • Prepared and able to learn a number of systems
  • Working to tight deadlines under pressure
  • Willing to share knowledge effectively and show a flexible work approach within a team
  • Self-sufficient with the ability to prioritise and multitask


Education/Experience

  • Minimum of 5 years prior experience working within a financial institution, preferably in Investment/Wealth Management/Operations
  • Understanding of the current Regulatory environment
  • Excellent knowledge of Outlook, Excel, Word and Google Sheets/Docs
  • Prior experience using the Nexus system is preferable
  • Knowledge of how various departments form the structure of Operations



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