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Accounts Payable and Expenses Administrator

1 month ago

Glasgow, Scotland, United Kingdom myGwork Full time

This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community.

This role is a key member of the finance operations team, delivering expenses and accounts payable services.

About CMS

CMS is a Future Facing firm with more than 70 offices in over 40 countries and 5,000+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the Role

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm's policies and regulatory requirements.

Your responsibilities include but are not limited to the following:

* Administration of Expense System - Chrome River
* Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
* Liaising with External Auditors on tax queries
* Working with HR and Tax teams in relation to Expense Policy
* Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
* Analyse Unapproved, unprocessed, and draft expense items
* Administration of new starters and leavers
* Audit of items allocated to Expense Team
* Audit of items reclaimed outside of expense policy
* Administration of delegates within Expense System
* Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
* Processing out of pocket payments and direct debits through bank portal and 3E
* Administration of Corporate Credit Card Programme
* Reconciling monthly Credit Card Statements for 300+ users
* Regular audit of Corporate Credit Card Holders
* Working with Financial Accounts to reconcile balance sheet accounts
* Providing monthly reports to budget holders
* Working with Cashiers to complete bank reconciliations
* General queries and calls from stakeholders and suppliers
* Knowledge of Accounts Payable function to allow full exposure of all team activities

About You

Qualifications & Experience
* Proven and relevant experience within a similar position within a professional services environment
* Desirable: Elite 3E or Elite Enterprise and an Expense system
* Desirable: Understanding of the legal industry and its operating model

Skills & Knowledge
* Good analytical skills
* Flexible, with the ability to multi-task
* An attention to detail in meet the high standards of accuracy required
* Able to work under time pressure demanded by tight deadlines
* Excellent written and oral communication skills, with a focus on customer service
* Ability to manage different stakeholders confidently and diplomatically

Equal Opportunities

At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.

Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

#LI-TBC

Salary: Negotiable