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Administration Executive

1 month ago

Perth Scotland, Scotland, United Kingdom Bidwells Full time

Are you a PA, Secretary or Senior Administrator looking for your next career within the property world?

If so, we are looking for an experienced individual to provide secretarial/administrative support to our Residential Development & Property Management team based in Perth, Scotland.


This role is integral to the successful of our successful Development and Property Management team. We're looking for an experienced professional to be the first port of call for enquiries within the team aswell as providing general admin support, typing, compliance processes, maintaining client databases, arranging travel and much more For the right person, this is a fulfilling role working within a friendly team within our wider, head office in Scotland.

What you’ll be doing:


  • Providing general administrative support, contributing to the smooth running of the teams.
  • Assisting in preparing and drafting correspondence, reports & schedules, minutes & agendas.
  • First point of contact for phone calls to the team, taking notes & messages when necessary.
  • PDF amalgamating/formatting, scanning, printing, photocopying and binding documents.
  • Organising post & couriers.
  • Audio/copy typing, minute/note taking at meetings, and printing/proofreading/binding of documents.
  • Ensuring the client contact database is maintained with an efficient filing system whilst creating new files, archiving files and retrieving archived files.
  • Arranging meetings both online and in person with internal and external personnel.
  • Setting up meeting rooms and providing refreshments.
  • Organising team and corporate social events and volunteer days.
  • Anti-money Laundering processing.
  • Finance administration for the team such as implementing updates to the work tracker, raising invoices, expenses, reports, timesheets and chasing where necessary as directed by Senior Team Members.
  • Arranging travel, accommodation, refreshments, parking etc.
  • Senior Team Member support such as diary management, email management.
  • Assisting clients and other parties with enquiries.
  • Carrying out any additional ad-hoc duties as may be reasonably requested from time to time.


About You:


  • Previous experience in a secretarial/administrative position.
  • Strong typing skills and audio dictation.
  • Good communication skills (both verbal & written) and attention to detail with the ability to build productive relationships, both internally and externally.
  • Strong organisation skills with the ability to prioritise whilst managing conflicting demands.
  • Ability to work independently with confidence, as well as in a team environment.
  • Good IT Skills with knowledge of Word, Excel, PowerPoint, Outlook & Teams.
  • Previous experience within property is desirable, however not essential.
  • Experience of using Netsuite system or similar invoicing systems is desirable.


Why Bidwells?

We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.

What’s in it for you

Competitive Salary: We recognise and reward talent.

Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work, paid sabbaticals and lifestyle discounts and perks.

Professional Development: Continuous learning, study support and promotion opportunities.

Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.

Family Friendly: We offer generous family leave policies to support individuals close to you.

Work-Life Balance: We value your well-being, offering agile working and paid wellness days to support it.

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.