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![Hertfordshire Students' Union](https://media.trabajo.org/img/noimg.jpg)
Academic Societies Coordinator
2 months ago
Key Responsibilities
1. Society Support:
- Provide support to academic societies, assisting them in their daily activities and admin.
- Act as a liaison between academic societies and the Students' Union, ensuring effective communication and collaboration.
- Work with the Community Events team to assist societies in organising events, workshops, and activities related to their academic interests.
- Help societies in securing grant funding, obtaining necessary resources for their events, network with guest speakers etc.
- Manage the process of society elections in line with Union democratic procedures and in partnership with other teams in the SU.
- Support the planning, delivery, and evaluation of the academic society auto-enrolment project.
2. Society Development:
- Encourage the creation of new academic societies based on student demand and
- collaborate with academic staff to identify areas where new societies can be formed.
- Assist in the establishment and registration of new academic societies, ensuring compliance with the Union's policies and procedures.
- Conduct assessments of society processes and activity and provide recommendations for improvement.
3. Training and Workshops:
- Develop and deliver training sessions and workshops for academic society committee members on topics such as event planning, marketing, and budget management.
- Organise and coordinate networking events and forums where society committee members can share best practices and learn from each other.
- Provide resources and materials to societies to help them effectively promote their activities and engage with the student body.
- Develop and deliver training sessions for student leader groups such as Student Representatives and School Community Organisers to increase collaboration and awareness of academic societies.
4. Budget Management:
- Work closely with the Academic Engagement Manager to ensure academic societies adhere to the Union's financial regulations and procedures.
- Assist societies in developing budgets for their events and activities, providing guidance on cost-effective planning.
- Monitor society expenditure and provide ongoing support to help societies stay within their allocated budgets.
- Work with academic societies to help them to increase their membership and resource.
5. Marketing and Promotion:
- Collaborate with the Marketing team to develop marketing strategies to promote academic societies and their events.
- Assist societies in creating engaging content for social media platforms and the website.
- Ensure academic societies are well-represented at relevant Union events and campaigns.
6. General
- Keep abreast of relevant national and local developments, changes in legislation, and good practice and attend conferences, training events and meetings, as necessary.
- Work dynamically and undertake any other reasonable duties which may be required.
- Always aspire to the highest standards of customer care and, in conjunction with other relevant Union staff, to identify and respond to student needs.
- Always respect the democratic structure of the Students’ Union.
- Always abide by Hertfordshire Students’ Union Memorandum and Articles of Association, and Union Policies and Procedures.
- Work to always promote a positive image of Hertfordshire Students’ Union.
- Be aware of the department’s impact on the environment and to work within the environmental policies of the Union and the University.