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Academic Societies Coordinator

2 months ago

Hatfield UK, Hertfordshire, United Kingdom Hertfordshire Students'​ Union Full time

Key Responsibilities


1. Society Support:

  • Provide support to academic societies, assisting them in their daily activities and admin.
  • Act as a liaison between academic societies and the Students' Union, ensuring effective communication and collaboration.
  • Work with the Community Events team to assist societies in organising events, workshops, and activities related to their academic interests.
  • Help societies in securing grant funding, obtaining necessary resources for their events, network with guest speakers etc.
  • Manage the process of society elections in line with Union democratic procedures and in partnership with other teams in the SU.
  • Support the planning, delivery, and evaluation of the academic society auto-enrolment project.


2. Society Development:

  • Encourage the creation of new academic societies based on student demand and
  • collaborate with academic staff to identify areas where new societies can be formed.
  • Assist in the establishment and registration of new academic societies, ensuring compliance with the Union's policies and procedures.
  • Conduct assessments of society processes and activity and provide recommendations for improvement.


3. Training and Workshops:

  • Develop and deliver training sessions and workshops for academic society committee members on topics such as event planning, marketing, and budget management.
  • Organise and coordinate networking events and forums where society committee members can share best practices and learn from each other.
  • Provide resources and materials to societies to help them effectively promote their activities and engage with the student body.
  • Develop and deliver training sessions for student leader groups such as Student Representatives and School Community Organisers to increase collaboration and awareness of academic societies.


4. Budget Management:

  • Work closely with the Academic Engagement Manager to ensure academic societies adhere to the Union's financial regulations and procedures.
  • Assist societies in developing budgets for their events and activities, providing guidance on cost-effective planning.
  • Monitor society expenditure and provide ongoing support to help societies stay within their allocated budgets.
  • Work with academic societies to help them to increase their membership and resource.

5. Marketing and Promotion:

  • Collaborate with the Marketing team to develop marketing strategies to promote academic societies and their events.
  • Assist societies in creating engaging content for social media platforms and the website.
  • Ensure academic societies are well-represented at relevant Union events and campaigns.

6. General

  • Keep abreast of relevant national and local developments, changes in legislation, and good practice and attend conferences, training events and meetings, as necessary.
  • Work dynamically and undertake any other reasonable duties which may be required.
  • Always aspire to the highest standards of customer care and, in conjunction with other relevant Union staff, to identify and respond to student needs.
  • Always respect the democratic structure of the Students’ Union.
  • Always abide by Hertfordshire Students’ Union Memorandum and Articles of Association, and Union Policies and Procedures.
  • Work to always promote a positive image of Hertfordshire Students’ Union.
  • Be aware of the department’s impact on the environment and to work within the environmental policies of the Union and the University.