Executive Team Assistant

1 month ago

London, UK, United Kingdom Bidwells Full time

Are you a detail-oriented professional with experience as a PA, EA, or in Executive Team support, looking to thrive in a leading Property Consultancy? If so, we’d love to hear from you


We’re seeking a highly organised and proactive Executive Team Assistant to support our Operational Living team and COO in London, with bi-weekly travel to Cambridge and occasional travel to other offices. This is a fantastic opportunity to work closely with senior leaders, managing a variety of tasks and administrative responsibilities to enhance efficiency. You’ll also provide cover for our EAs during periods of leave or emergencies.


We’re looking for someone who takes pride in delivering exceptional support, handles confidential information with professionalism, and excels at multitasking.


While experience in a PA, EA, or Team Assistant role within a professional services environment is preferred, it’s not essential—we value enthusiasm and a strong commitment to quality service.


Location Requirements:

Although this role is based in London there will be bi-weekly, expensed travel to Cambridge. Living in a commutable distance of both locations is desirable


What you'll be doing:

As an Executive Team Assistant, your duties will include:

  • Assist with document preparation, presentations, and reports for executive meetings.
  • Maintain and update the CRM database, ensuring accurate and up-to-date records.
  • Handle ad hoc tasks such as scanning, printing, and producing client reports.
  • Support with tenders, pitch packs, and client communication.
  • Manage senior leaders’ schedules, including coordinating meetings, conference calls, and travel arrangements.
  • Handle expense submissions and assist in preparing agendas and meeting materials.
  • Greet clients, manage correspondence, and handle confidential information with discretion.
  • Support the London office with general administration tasks, as well as assist in organising company events and meetings.
  • Set up new jobs, raise invoices, and manage fee debtors, liaising with the finance team as needed.
  • Uphold corporate standards and ensure compliance with company policies.


Key Skills & Qualifications

  • Excellent organisational skills and attention to detail.
  • Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.
  • Proficiency in MS Office, particularly in document and spreadsheet management.
  • Strong interpersonal skills, with the ability to build relationships with clients and internal stakeholders.
  • Desirable - experience in a Property or Professional Services Firm
  • Excellent typing skills (minimum 50wpm)
  • Basic knowledge of Health and Safety


About Bidwells:

At Bidwells, our mission is to deliver sustainable and innovative property advice. With over 185 years of expertise, we've grown from our Cambridge headquarters to influence the Golden Triangle and beyond. As one of the first UK property consultancies to achieve BCorp accreditation, we're committed to responsible, purpose-driven business. With plans to double our business by 2030, this role will play a key part in supporting our Senior Leaders to achieve that growth.






What's in it for you?

Competitive Salary: We recognise and reward talent with generous salary and group bonus scheme

Comprehensive Benefits: Including up to 8% matched pension, 28 days holiday as a minimum with your birthday off work, up to 11 additional wellness days per year, private medical cover, paid sabbaticals and lifestyle discounts and perks

Professional Development: Continuous learning, study support and promotion opportunities with paid professional memberships

Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends

Family Friendly: We offer enhanced family leave policies to support individuals close to you


Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.


Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.

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