Administration and Finance

2 days ago

Nuneaton, United Kingdom George Eliot Hospital NHS Trust Full time

Main Duties and Responsibilities 1. To check and certify invoices using JAC, as per Trusts Standing Financial Instructions and Pharmacy policies and procedures. 2. To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding to-follows on orders, cancel and if required, advise Chief Pharmacist on delayed orders when appropriate.
3. To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy. 4. To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
5. To process automatically generated daily orders using the Pharmacy computer system (currently JAC) in accordance with documented standards and procedures. 6. To release orders, print them and present them to Chief Pharmacist for authorisation and signature.
7. To place orders with suppliers by telephone, fax, post or e-commerce in accordance with Trusts Standing Financial Instructions and pharmacy policies and procedures. 8. To follow up overdue orders with suppliers, in accordance with Trusts Standing Financial Instructions and pharmacy policies and procedures.
9. To prepare and process documentation required for order amendments and returns to suppliers, in accordance with policies and procedures. 10. To update and maintain computer records of suppliers, prices and drug contracts so as to ensure timely and up-to-date information in the pharmacy system, in accordance with Trusts Standing Financial Instructions and pharmacy policies and procedures.
11. To select and print standard reports regularly and as required, for instance to investigate discrepancies using appropriate programme (e.g. TRACE) and end of year Financial Reports as required by the Finance Department. 12.
In the absence of the department secretary P/A prepare, update and file staff details (A/L, Sickness and T.O.I.L.). Maintain and update records for non Pharmaceutical orders. 13. Knowledge of Microsoft programs (Word, Excel) and Outlook.
14. To file and maintain records of all documents relating to prescriptions. 15. To receive prescriptions, collect prescription charges, answer telephones and answer queries from patients and hospital staff when undertaking reception duties in the absence of usual reception colleague.
16. Balance the till and bank monies at Finance Department, when standing-in for colleagues in Pharmacy reception. 17. To answer telephones, channel messages, sort and distribute departmental mail 18.
To book appointments for Chief Pharmacist. 19. To undertake photocopying, thereby supporting pharmacists & technicians. 20.
As part of the department induction, to help train new staff. 21. To liaise closely with other clerical colleagues to ensure all daily tasks are completed. 22.
To co-operate with other members of pharmacy staff as necessary, to facilitate the smooth running of department by ensuring timely execution of duties. 23. To maintain a clean, tidy working environment and equipment such as printers & photocopiers

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