Finance & Operations Administrator

**Job Titles: Finance & Operations Administrator**

**Location**: Nuneaton

**Reporting To**: Finance & Operations Manager

**Contract Type**: 37.5 hours per week

**Salary**:£24,500 - £25,500 FTE (pro rata)

**Holiday Entitlement**: 33 Days, inclusive of bank holidays (pro rata)

**1.** **About The Security Institute**

The Security Institutes vision is to be recognised as the leading professional body for security; with a mission to inspire, inform and influence professional excellence for the benefit of our members, the security community and wider society.

We are committed to providing an exceptional membership experience, with aims to:

- Provide lifelong learning, professional development and qualification in security.
- Recognise competence through peer review and validation of our members.
- Support networking and the exchange of knowledge, information, and best practice.
- Promote standards and ethics and make a valuable contribution to society through innovation.
- Collaborate with government, academic bodies, and other organisations to influence policy.
- Enhance the reputation and understanding of the security discipline, providing a powerful unifying voice.

Since we launched in 1999, we have strived to promote the highest possible standards of integrity and professional competence in the security industry. We have become the UK's largest professional institution offering professional memberships to 5,000 security professionals.

Driven by our vision and aims, we are a forward-thinking organisation with the drive to grow to be the leading voice for security professionals. We value teamwork, and our members voices and we seek these opinions to help us deliver our aims to the highest possible standard.

**2.** **Scope and purpose of the role**

This is an exciting and unique opportunity to join The Security Institute at an important phase of its growth and development.

The finance and operations administrator is a key role within The Security Institute team, reporting to the Finance & Operations Manager. The purpose of this role is to provide high quality support within the finance and operations department to assist with the smooth running of finance and all operational activities.

You will be agile, capable of absorbing key information quickly and efficiently and be confident in managing a wide ranging and fluctuating workload.

**3.** **About you**

You will be a self-driven and professional admin or business support officer who understands project management approaches and who can work within a highly confidential and fast pace setting.

You will be agile, capable of absorbing key information quickly and efficiently and be confident in managing a wide ranging and fluctuating workload.

**4.** **Main duties and responsibilities (not necessarily in priority order)**
- To provide finance support as agreed with your line manager.
- To support taking payments from the membership database, and ensuring these profiles are updated across all databases
- To post income on to SAGE50, ensuring reconciliations are completed on membership subscriptions
- To raise invoices and receipts and communicate out to relevant parties
- To support in the operational administration supporting the Finance & Operations manager where required
- To manage the office stock levels of regalia and documents and ensure all levels are maintained
- To ensure all direct debits are set up to the correct plans and recorded on CRM systems efficiently
- To support Finance & Operations Manager and the internal bookkeeper to ensure all finance records are kept tidy and filed in the correct order
- To suggest improvements to any system or process that you encounter
- To carry out HR support including recruitment, onboarding and HR policy updating
- To provide support to Finance & Operations Manager to keep documents updated
- To prepare and edit correspondence, communications, presentations, and other documents as required.
- To handle confidential information with discretion and to maintain strict confidentiality.
- To conduct research, compile data and prepare reports as required for the Chief Executive
- To review and maintain the quality of the information on our CRM.
- To ensure that records are maintained in the correct system (CRM/SharePoint) in accordance with our internal policies.
- To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties, maintaining the highest standards of confidentiality.
- To build positive working relationships both with internal colleagues and externally with stakeholders
- To represent the Institute in a professional manner and to act at all times in a manner which will not damage its reputation.

This list is not exhaustive as highlights key areas of work.

**5.** **Essential Criteria**:

- Experience in SAGE50 and business administration
- Ability to manage sensitive information with confidentiality.
- Excellent phone etiquette and wri