Office Assistant

Are you looking for a part time office assistant role within a leading membership organisation and a friendly team culture?

We are currently looking for a driven, self-starter who is looking for a varied office assistant role with financial duties.

This role is starting immediately You must be available within 1 - 2 weeks.

**About the role**:
**JOB TITLE**:Office and Finance Assistant**
JOB TYPE**:Permanent, Part Time 3 days per week**
HOURS**:09:00am - 17:00pm (Flexible working)**
SALARY**:£25,000 - £27,000 (FTE)**
LOCATION**:Central London

**CULTURE**: Friendly environment, supportive, bright and modern office, fantastic location, fast paced, training provided

**BENEFITS**: 27 Days holiday plus bank holidays, high pension contribution, progression opportunities, healthcare cover, season ticket loan & many more

**DUTIES**:
**Office Assistant duties**
- Taking responsibility for providing an effective and efficient administration service to internal team members and suppliers.
- Responsible for maintaining office supplies by; checking stock of office stationery held to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies,liaising with staff to ensure specific requirements for stationery and other items are met.
- Maintaining office correspondence, including franking, and receiving post, and crafting routine electronic correspondence.
- Support new joiners and leavers, manage building access permissions and administration.
- Assist other teams with administrative tasks as required.
- Maintains customer information confidentially.
- Performing reception duties for the office, organising meetings, scheduling appointments.
- Booking business travel arrangements and accommodation.
- To take a leading role in ensuring that effective systems and processes are in place
- Responsible for ensuring the continued operation of office equipment by; completing preventative maintenance requirements, following manufacturer's instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluatingnew equipment and techniques..
- Attending meetings as required by the Operations Manager.
- Proactively reviewing and maintaining contracts with suppliers and contractors as and when required.
- Suggest cost effective solutions and changes to improve the office performance.

**Finance Duties**
- Working closely with the Finance team to assist with the production of accounts
- Updating invoices/credit notes from the internal CRM system (OM.Net).
- Posting bank receipts to debtor's accounts.
- Dealing with customer invoice/payment queries.
- Sending statements and chasing outstanding debtors.
- Processing credit card payments.

**Experience, knowledge and skills required**
- 6 - 12 months experience working in an office environment
- Exceptional leadership, organisational and time management skills
- Presentation skills and customer services knowledge
- Outstanding verbal and written communication skills
- Basic knowledge of accounting procedures and data entry
- Proven experience in a related role such as Office Assistant, Receptionist or other relevant position
- Knowledge of computer programs used in daily office administration functions such as Word, PowerPoint, Excel, Outlook
- Proficiency in filing and paper management, business correspondence and the ability to handle confidential information
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people

**About you**:

- A team player who is friendly, conscientious, and pays close attention to detail
- Good organisational skills
- Good verbal and interpersonal competence
- Collaborative, flexible working style
- Professional approach
- Proactive, reliable and responsible

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.