Ea & Office Assistant - Friendly & Relaxed Office

Are you an experienced EA looking to pursue a career in a forward thinking and innovative company?

Our client are a global leader within digital games, who are searching for a charismatic EA & Office Assistant to hit the ground running

If you are looking for a role that will keep you on your toes, in a newly refurbished, open plan and luxury office, this could be the ideal role for you.

**JOB TITLE**:EA & Office Assistant
**JOB TYPE**:Permanent
**HOURS**:9am - 5.30pm
**SALARY**:£30,000 - £35,000 - Plus Bonus
**LOCATION**:Central London
**CULTURE**: Busy, friendly team culture, hardworking team, collaborative, welcoming, social, relaxed

**BENEFITS**:Brilliant office environment, progression & training opportunities, Vitality medical, dental cover, cash plan, cover for life insurance, critical illness, and income protection, 25 days holiday entitlement and a generous pensionplan

**DUTIES**:
**EA**
- Extensive diary management; including managing their travel arrangements (flights, transportation, accommodation, and visas)
- Liaising with external guests and their assistants to arrange visits
- Help maintain the electronic filing system, ensuring processes and software are up to date and in good working order
- Work with the current EA to help with the planning, administration and preparation for Board meetings.
- Ad hoc projects and research
- Dealing with Executive expense claims
- Assist with the logistics for attendance at key industry conferences, both in the UK and abroad
- Assist with arrangements for the monthly Company update and tri-annual CEO update (delivered virtually)

Office Assistant
- Maintain an amazing office environment
- Office space planning and constantly adapting our space to suit the business needs
- Supporting on any office refurbishments or office moves
- Be conscious of office budget, help manage costs and ensure that we always achieve best value for money
- Employee experience - give support in organising events and promote initiatives for the London office to help us deliver our target employee experience
- Build relationships with all third party contractors providing services to the offices in order to ensure high standard and cost-effective services are being delivered; e.g. cleaning, maintenance, IT support, A/C, power, security systems, deliveries etc.
- Build relationships with the landlord and property management company to ensure that all parties operate within the terms and conditions of the leases
- Liaising with the Health and Safety Manager and Facility Operations Manager where needed
- Provide adequate Fire Safety and First Aid cover for the office and team; including attending or organising relevant training
- Welcome all visitors; meeting and greeting and answering phones where necessary
- Stocktaking and ordering of all office and kitchen supplies
- Receiving and distributing post and deliveries (including lifting and organising boxes)
- Organising and handling the office recycling needs
- Scanning, photocopying, filing and other general office tasks
- Ensuring that meeting rooms are properly set up at the beginning of the day
- Ad hoc tasks as necessary

**Experience, knowledge and skills required**
- At least 1 years' experience as a Personal or Executive Assistant, or similar
- Proven organisational and communication skills with the ability to multi-task
- High level of integrity and discretion when dealing with confidential or sensitive topics
- Computer/IT skills and typing ability, especially with MS Office (Outlook, Word, Excel, PowerPoint)
- Enjoys working in a demanding and high-pressure environment at times
- Calm, flexible and approachable attitude, able to work under pressure
- Flexibility to work different hours as tasks require; very occasional weekend work may be required
- Proactive and methodical approach, keen to use initiative
- Friendly, confident, articulate, courteous, and professional at all times
- Maintaining enthusiasm when completing repetitive tasks
- Willingness to learn and take on new responsibilities
- Have an excellent command of the English Language (both written and verbal)

**Personal Attributes**
- Excellent organisational, planning and prioritisation skills
- Ability to communicate effectively with people at all levels
- Personable and confident, able to build relationships
- Resilient and calm under pressure
- Adaptable and flexible approach
- Pro-active and takes initiative

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.