Personal Assistant/office Manager

2 days ago

London, United Kingdom Office Angels Full time

JOB ROLE**:Office Manager & PA to Investment team**

TYPE**:Temporary 2/3 months - permanent could be offered to right person**

Start Date**:ASAP**

HOURS**:Monday-Friday FT**

SALARY**:£22-£24ph**

BENEFITS**:25 days holiday + bank holidays, and many more **

**LOCATION**:London West End**

**Office Manager**

- Fulfil switchboard function and act as gatekeeper;
- Meet and greet guests and suppliers;
- Set up meeting rooms, fulfil hospitality requirements and organise meeting room diaries;
- Deal with office related correspondence and queries;
- Order stationery, office furniture and food supplies and keep stationery room and kitchen clean and tidy;
- Liaise with suppliers and building manager;
- Regularly check performance of office equipment and arrange services whenever necessary;
- Oversee office refurb project and liaise with contractors;
- General office maintenance (watering plants, buying flowers, opening post and deliveries, shredding, arranging couriers);
- Fulfil HR functions such as managing holiday and sickness records, updating company healthcare & pension scheme records;
- Brief and provide induction for new employees;
- Organise company meetings and events, identify suitable venues and budget management;
- Organise gifts for staff members for special occasions;
- Print literature for meetings;
- Provide cover and assistance for other departments as requested.
**PA**

- Organise international meetings and managing diaries;
- Assist with conference registration, meeting requests and remind members of various deadlines;
- **Arrange extensive international travel for investment and marketing teams (transport, accommodation, visas etc.);**:

- Keep accurate and comprehensive records of all travel details and related costs;
- Obtain details for quarterly results presentations and add them to the relevant investment team member's diary;
- Respond to any queries in a timely manner;
- Carry out specific research;
- Maintain paper and electronic filing systems;
- Develop and implement new administrative systems to increase efficiency;
- Prepare monthly expenses and keep up to date record of all invoices.
**Relevant experience, skills and knowledge**:
- Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar;
- Knowledge of office procedures - expenses, accounting etc;
- Experience using office equipment, including printers, copiers, and scanners;
- Experience exercising discretion and confidentiality with sensitive information;
- Excellent organizational skills with an ability to think proactively and prioritize work - organisation, communication, and execution will be key;
- High school education minimum; additional qualifications as Personal Assistant or Secretary as well as further education are highly desirable.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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