Office Administrator

2 weeks ago


Bordon, United Kingdom Advanced Resource Managers Limited Full time

Daily duties include:
General Office Administration:

- Reception duties
- Liaise with customers and suppliers as necessary
- Answer telephone, pre-vet calls, take messages, pass to appropriate person
Documents
- General Administration and maintenance of paper trail ensuring all paperwork complies with the Quality Management Systems
- Maintenance of Registers: (Document Control, Purchase Orders, Goods Received, Deliveries, Invoices, Approved Suppliers, Agreements and Agents)
- Administer the Document Control procedure and register for all company documents sent to Customers ensuring all paperwork complies with the Quality Management system.
- Up-date of the Company Contacts, Company Calendar
Communications
- Liaise with and assist the Technical Director with requirements for Telephone, Fax and Computer system
- Liaise with and assist the Operations Director with requirements for mobile phone contracts.
- Liaise with and assist the Operations Director regarding the Premises, Facilities and Lease.
General
- Ordering and maintenance of printer/scanner/fax machine, stationery, Post Office supplies, office materials, first aid supplies, kitchen and cleaning supplies and catering.
- Administration of office waste and recycling
- Office to be kept tidy and crockery cleaned and put away
Accounts
- Credit card and cash expenses reconciliation
- Data entry on Kashflow
- Banking of incoming payments as necessary
Office Administrator
- Assist with implementation of Health & Safety requirements for the office as necessary
- Undertake Fire Marshall training
- Liaise with other Fire Marshalls for overview of signage, Fire Risk Assessment, evacuation procedures, fire alarm & extinguishers.
PERSON SPECIFICATION
Knowledge/Skills
- Good telephone manner
- Good communication skills with staff and customers at all levels
- Good IT skills - MS Office 365. Kashflow desirable but training will be given.
- Calm, methodical and organised
- Willingness and ability to learn new ideas and skills
- Ability to plan, prioritise and deliver to plan
- Ability to troubleshoot and problem solve
- Excellent IT and spreadsheet skills


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