Business Administrator

**Overview of Responsibilities**:
As **Business Administrator**, within the Commercial Division of **UK Industrial Fusion Solutions Ltd. (UKIFS),** you report directly to the **Business Support Manager**. Your duties will include:

- Providing professional and focussed Programme Administration support to the STEP Programme.
- Work closely with the STEP Business Services team reporting the Business Support Manager.
- Manage programme information and correspondence effectively, ensuring confidentiality and discretion.
- Work in partnership with the Internal Communications Team, to coordinate Programme events and briefings.
- Collaborate with other STEP colleagues to update the STEP SharePoint with useful resources.
- Provide travel booking support to the STEP Programme.
- Make purchases on behalf of the whole STEP Programme.
- Actively support the STEP culture and equality and diversity.

**Meeting coordination**:

- Arrange travel, training courses, meetings, site visits, and a variety of other activities using the relevant tools and systems provided.
- Co-ordination and management of meetings, including visitor management and the associated processes for site-access. This includes the provision of support for internal events, and arrangements in hosting external visitors.

**Internal Communications**:

- The preparation of agendas and support with meeting minutes/committees either on or off-site as required. Monitoring of meeting outcome progress, identifying follow up actions needed, with summaries issued to relevant stakeholders.

**Induction & Site-Access**:

- Proactive and effective delivery of induction and orientation of new starters, visitors and placements, liaising with other Departments to secure IT access, site-access pass, building access and the set-up of accommodation on-site.
- Support with the coordination and management of site inductions and access to the Programme / Department offices, including any on-site protocols to ensure prompt access for all existing and new team members.

**Data Management/Record Keeping**:

- Effective management of relevant data systems and records (both electronic and paper-based) on behalf of the Programme / Department, ensuring that this information is kept up-to-date and is maintained with accuracy.
- Following existing internal and external processes and adapting to new systems and processes in line with organisational policy and procedure, linked to IT security, document control and data management.

**Purchasing**:

- Purchase management on behalf of the Programme, as instructed and in line with financial delegations. Checking authorisations and receipts against spend, highlighting any concerns or issues linked to a requisition.
- Effective organisation of UK and International travel (where applicable) and conference registrations. Using relevant online systems and processes, to manage all relevant requests and transactions linked to the requisition.

**Recruitment Administration**:

- Support with Programme / Department recruitment administration, including the scheduling of interviews, planning recruitment campaign calendars and other recruitment administration support as required, linked to the online system.
- Follow-up with hiring managers and project managers (within the Programme / Department), to ensure the effective completion of board reports and to help promote/track the effective conclusion of recruitment campaigns.

**Other duties will include**:

- Display Screen Equipment Assessor for the programme/department.
- PC Representative for the Programme / Department.
- U4BW Champion for the Programme / Department.
- U4BW Requisitioner for ASW Expenses.
- Salary
- £27,202 + excellent benefits including outstanding pension

View benefits
- Programme
- STEP
- Department
- UKIFS - Operations
- Discipline
- Administrative
- Site Location
- UKAEA Culham, Oxfordshire
- Type of Employment
- Full-time
- Reference Number
- REF3653W

**Qualifications**:

- GCSE grade C and above, or equivalent in English Language and Mathematics.
- Demonstrable administrative experience.
- Excellent interpersonal and communication skills.
- Discreet and professional approach.
- Proven ability to cope with multiple tasks and prioritise appropriately.
- Excellent IT literacy and competency with Microsoft Office software.
- Proven ability to cope with multiple tasks and prioritise appropriately.

Essential Skills and experience:

- ** Strong administrative experience**, with a proven ability to manage multiple tasks and prioritise effectively in a dynamic environment.
- ** Excellent communication skills**, both written and verbal, with a discreet and professional approach to handling sensitive information.
- ** High IT literacy**, particularly with Microsoft Office and internal systems (e.g. SharePoint, U4BW), for data management, purchasing, and communications.
- ** Organisational and coordination skills**, including meeting scheduling, travel booking, event planning, and vi