Facilities and Business Support Coordinator

**Overview of Responsibilities**:
Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As **_Facilities and Business Support Coordinator_**, you will play a pivotal role in STEP where:

- You will be front facing corresponding with external stakeholders and engage with government on behalf of the Director and executive members.
- To deputise for the STEP Facilities & Business Support Manager
- Provide support to STEP’s West Burton site.
- You would be supporting the STEP Programme Executives in project managing key business events, including the related procurement.
- You would be managing programme information and correspondence effectively, ensuring confidentiality and discretion.
- You would be guiding the business support team to adapt to new systems, update existing processes and consider enhanced ways of working, to promote improved IT literacy, document control and data management for STEP.
- You would provide facilities coordination and action building issues in an effective timeframe.
- You would be able to work in partnership with the Internal Communications team, to coordinate Programme events and briefings.
- You would be providing professional and focused Office Management support to a STEP Director and multiple Executive Team members (circa 10), respecting confidentiality and discretion at all times.
- You will be collaborating with other STEP colleagues to update the STEP SharePoint with useful resources.

**Additional Responsibilities**:
**Communication and Stakeholder Management**
- Front facing with external stakeholders and engaging with government on behalf of the executive members, ensuring no reputational risk.
- Provide support to the communications and stakeholder engagement team on programme events and briefings
- The preparation of agendas and support with meeting minutes/committees either on or off-site as required and monitoring of meeting outcome progress.

**Induction & Site-Access**
- Proactive and effective delivery of induction and orientation of new starters, visitors, and placements; secure IT access, site-access pass, building access and the set-up of accommodation on-site.
- Support integration of new programme members, ensuring they have programme wide scheduled events and be the main point of contact for support to this employee.
- Support with the coordination and management of site inductions and access to the Programme / Department offices, including any on-site protocols to ensure prompt access for all existing and new team members.

**Systems and Document Management**
- Ensuring continuous improvement of the system by working with multiple stakeholders and delivering this work through others by directing their activities.
- Effective management of relevant data systems and records and ensuring that this information is kept up-to-date and is maintained with accuracy.
- Following existing internal and external processes and adapting to new systems and processes in line with organisational policy and procedure, linked to IT security, document control and data management.

**Facilities**
- Supporting the Operations Manager on observe, engage, improve (OEI) Walkabouts. Following up on actions and suggesting improvements across all STEP buildings.
- Ensuring STEP buildings are maintained and actioning any issues that are raised in a timely manner.

**Recruitment Administration**
- Support with Programme / Department recruitment administration, including the scheduling of interviews, planning recruitment campaign calendars and other recruitment administration support as required, linked to the online system.
- Follow-up with hiring managers and project managers (within the Programme / Department), to ensure the effective completion of board reports and to help promote/track the effective conclusion of recruitment campaigns.

**Diary Management and Meeting Coordination**
- Diary management on behalf of the Director of STEP and/or STEP Executives, and associated coordination / scheduling of key business meetings, including the effective management and planning for the STEP Business Calendar.
- Co-ordination and management of meetings, including visitor management and the associated processes for site-access. This includes the provision of support for internal events, and arrangements in hosting external visitors.
- Salary
£29,761 + excellent benefits including outstanding pension- Programme
STEP- Department
STEP- Discipline
Business Development- Site Location
UKAEA Culham, Oxfordshire- Type of Employment
Full-time**Qualifications**:
**Essential Requirements**:

- Demonstrable administrative experience.
- Excellent interpersonal and communication skills at all levels.
- Discreet and professional approach, even when under pressure.
- Proven ability to cope with multiple tasks and prioritise appropriately.
- Effective planning and organisational skills.
- Excellent IT literacy and competency wi