Wedding Coordinator

2 weeks ago

Glasgow, United Kingdom Best Western Garfield House Hotel Full time

**Garfield Hotel** This 47-bedroom, award winning hotel is the hub of the community for many family occasions and consists of a restaurant, bar and function suite (180-person capacity) alongside 3 private dining rooms. We have developed an outdoor dining and beer garden area with capacity for up to 70 persons which can also host private events. We are currently recruiting for a wedding and events coordinator. The primary role of the position is to sell, plan and coordinate wedding/bespoke events. The main responsibilities are: - Responding to initial wedding/events enquiries - To organise wedding show rounds: meet and greet, understand what each guest is looking for, sell the hotel’s features and benefits, pull together cost estimates, answer queries and develop a good working relationship, and thus convert "lookers" into "bookers". - To plan and organise each wedding/event in detail, from booking through to delivery. This includes detailed planning with the guests, discussing menu options, updating costings, preparing function sheets, all invoicing, queries and requests. - Create detailed timelines based on client’s requirements for the event. - Invoicing - updating the costs to the front office system. - Ensure all events details are up to date on the system at all times. - To coordinate every detail of the wedding/event day itself, be the "go to" person, sort out last-minute issues for the client and liaising with the hotel’s operational team. - To be proactive in liaising effectively with all other departments within the business, regarding upcoming events. This includes hosting a final detail meeting two weeks prior to arrival - this is the point in which all final details should be completed - To uphold the reputation of the business by maintaining high personal standards, projecting a warm and welcoming attitude towards guests and staff at all times. - To work in partnership with the operations director to meet business targets set. The Person: - Two years’ experience as an event planner, preferably from a hotel environment - Previous experience in generating wedding and event leads - Working knowledge of social media platforms - An ability to communicate - A sense of ownership of their work role - Available to work shifts, including evenings and weekends The Reward: - Competitive salary - Meals while on duty - Discounted hotel rates at over 260 hotels throughout the UK - Access to development and training courses **Job Types**: Full-time, Permanent **Salary**: From £24,000.00 per year **Benefits**: - Discounted or free food - Employee discount - On-site parking Schedule: - 10 hour shift - 8 hour shift - Weekend availability Supplemental pay types: - Bonus scheme - Tips Ability to commute/relocate: - Glasgow, G33 6HW: reliably commute or plan to relocate before starting work (preferred) **Experience**: - Hotel: 1 year (preferred) Work Location: One location

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