Events & Wedding Coordinator

Agile City CIC is delighted to announce an exciting new opportunity for an Events & Wedding Co-ordinator to join us on a 12-month fixed term contract.

Agile City is a community interest company that creates work and event space for social, cultural and green enterprise. We operate across two buildings in North Glasgow – Civic House and Glue Factory. This is an exciting opportunity to join our team and play a key part in the next stage of our development. No two days or events will be the same

Warm and engaging, you will plan and deliver events and weddings in our primary venue, Civic House. We have a very active events calendar throughout the year, with a limited number of weddings per season. Hands-on and varied, this role covers operations, sales, and administration.

Key personal qualities:

• Personable and customer focused
• Hardworking with a strong work ethic
• Passionate about hospitality, events and weddings

The role:

As Wedding & Events Co-ordinator you will report to the Head of Events & Operations and work closely alongside the Community Coordinator, Bar Manager, Duty Managers and Event Support staff. We work together in a tight-knit team whilst ensuring everyone has autonomy to deliver their roles. The successful candidate will enjoy working independently across the following workstreams:

Hires

Civic House is where we engage with our audiences, creating memorable events for our community working across cultural, social and green enterprise. Offering a unique collection of spaces that are used for both public and private events; the Venue, Canteen, Project Space and first floor Studio, we work with fantastic partners to host festivals, conferences, workshops, screenings, filming and performances. Some examples of our event partners include: Glasgow Short Film Festival, Counterflows Festival, Scottish Mental Health Arts Festival, Scottish Refugee Council, Archifringe and many more. Check out our Events Archive for more information.

The Co-ordinator will be a warm, personable individual whose passion for events is evident. Someone that is driven by hospitality and who thrives on making each event the best it can be.

Responsibilities:

• Handle email enquiries professionally, responding swiftly and thoughtfully
• Convert leads and secure bookings for events
• Build relationships and generate new business
• Collaborate with wider team for seamless event handovers
• Balance a busy diary of events and appointments with planning and admin
• Manage sales pipeline to optimise bookings
• Host show rounds for our guests, providing quotations and securing bookings

Weddings

Civic House offers couples a unique and personal experience for their wedding or reception. Offering a rustic, industrial edge, the building takes on the personality of each couple, creating memories that last a lifetime.

Due to our calendar of events, we only host a limited number of weddings each year – making them even more special

Responsibilities:

• To coordinate and plan each wedding or celebration, ensuring all details are executed flawlessly
• Work closely with couples to understand their vision and bring it to life, coordinating with various vendors and managing timelines to ensure the perfect day
• Provide personalised support and guidance to couples throughout the planning journey
• Deliver each wedding/reception operationally on the day from set up to service. We expect to deliver between 10-12 Weddings per year.
• Manage timings and event flow in line with the couple's schedule
• Provide exceptional customer service and hospitality to couples and their guests
• Conduct viewings, listening to couple's needs and help them visualise their day with us

How to apply

Full job outline can be found at -
https://agile-

Send your CV to -
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Complete our application form at -

Deadline for Application - Monday 10th November @ 12:00pm