Personal Assistant/senior Administrative Officer

5 days ago


Port Talbot, United Kingdom Swansea Bay University Health Board Full time

THIS POST IS FIXED TERM/SECONDMENT FOR 24 MONTHS DUE TO NEED OF THE SERVICE
We are seeking a highly organized and proactive Personal Assistant / Senior Administrative Officer to join our dynamic team as we support the organisations financial recovery and sustainability. This role is pivotal in providing comprehensive administrative support to our senior management team, ensuring the smooth and efficient operation of our services.
This is an exciting opportunity to join a new team that supports and works across all areas of the health board.
**Key Responsibilities**:

- Provide high-level administrative support to senior management, including diary management, meeting coordination, and minute-taking.
- Handle confidential information with discretion and professionalism.
- Prepare reports, presentations, and correspondence.
- Coordinate and manage projects, ensuring deadlines are met.
- Liaise with key stakeholders, maintaining effective communication channels.
- Assist in the planning and organization of events and meetings.
- Perform other administrative duties as required to support the team.

The post holder will provide a comprehensive, efficient, and effective high quality administrative service and be the first
point of contact for the Service and Team, ensuring a professional and positive attitude at all times and will:

- Organise and plan the daily schedules, dealing with sensitive and confidential information appropriately, utilising

diplomacy at all times.
- Assist the Managers and Team in undertaking projects and tasks to support their workload and provide accurate and

well-presented correspondence, reports, and letters.
- Participate and contribute towards the development of electronic working models in order to maximise the benefits of

memos, faxes, complaints, and requests from internal and external bodies. Using own judgement to initiate and
prepare responses on behalf of management or respond directly as appropriate. Ensuring all responses are provided
within the required timescales.
- Work autonomously through working day and manage workload effectively undertaking other duties/projects as be

required
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply


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