Personal Assistant

An exciting opportunity has arisen to be part of Primary, Community & Therapies Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Clinical Director Therapies & Audiology and Associate Director Operations.

The post holder will facilitate and support meetings, preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.

The post requires maintenance of office diaries including the organising of internal, multi-directorate, multi-partnership meetings, booking of venues and catering arrangements when required. Attendance at meetings to take minutes and identifying items, which require follow up, or actions and refer to the appropriate person. Opening incoming mail and maintain a comprehensive filing system.

It is essential that the post holder has excellent keyboard skills and to be conversant with a range of computer packages.

**Duties include but are not limited to**:
**General administration**: Diary management, general office duties, produce correspondence/minutes/reports/notes etc., meeting support and facilitation, administration of HB systems (i.e. ESR, Oracle), administrative support.

**Project Work**: effective project planning and support, draft presentations, manage action logs, prepare agendas, collate papers and reports.

**Information Resources**: Be responsible for establishing, managing and maintaining manual and electronic systems. Support staff in the usage of IT systems.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

Person Specification

**Essential Criteria**:

- Business Administration NVQ Level 3/Diploma or equivalent experience
- Knowledge of Microsoft 365

**Desirable Criteria**:

- ECDL or equivalent experience

Experience
- Experience of working in a complex organisation as a PA/Secretary
- Ability to work within a team and take direction from a number of senior managers
- Demonstrable experience in ability to manage multiple diaries
- Experience to take comprehensive minutes

Qualifications/Knowledge

**Essential criteria**:

- Good education including GCSE Maths and English
- NVQ Level 3 in Business Administration or equivalent
- Knowledge of Microsoft 365 and other packages
- Evidence of commitment to ongoing personal development

**Desirable criteria**:

- Advanced knowledge of word processing, spreadsheets and presentation packages
- ECDL

Aptitude & Abilities

**Essential Criteria**:

- Ability to understand and maintain confidentiality
- Excellent organisation/time management and communication skills
- Ability to problem solve

**Desirable Criteria**:

- A flexible approach in terms of work