Executive Assistant

2 days ago

Portsmouth, United Kingdom Carpenter Box Full time

**Division**: Practice Support Group
**Location**: Portsmouth

We currently have an exciting opportunity for a full-time Executive Assistant. This is a varied role that would suit an individual who works in an efficient and organised manner, is a confident communicator and has a high level of accuracy and attention to detail.

The role is 37.5 hours a week, working Monday to Friday.

**We can offer you**:

- A relaxed, friendly office environment
- Paid overtime or take time off in lieu
- Carpenter Box Lifestyle Hub which offers discounts for online and high street shops
- Option to join our Cash Plan scheme (after a qualifying period)
- Opportunity to purchase 3 additional days holiday after a qualifying period
- Death in Service and associated benefits
- Relaxed dress code

**We are looking for**:

- Good organisational skills
- Excellent verbal and written communication
- Able to work as a team and independently
- Able to work under pressure
- High attention to detail
- Ability to multi-task
- Confident telephone manner
- Experience in a similar role is preferred.

The role involves supporting Fee Earners and taking ownership for completion of the administration tasks in support of those deadlines, by:

- Assisting organising diaries and booking meetings.
- Meeting and greeting clients
- Answering and making telephone calls to clients.
- Completing new client forms and engagement paperwork ready for review.
- Preparing and filing confirmation statements to ensure deadlines are met.
- Ensuring that the TIS process is carried out effectively.
- Undertaking department specific tasks (e.g. bank letters, TIS claims) as requested.
- Ensuring any other associated tasks allocated (which are deemed reasonable) are completed effectively and efficiently.

**The role will also involve**:

- Engaging as an active team member of the administration team in identifying areas in need of improvement and identifying potential solutions to problems.
- Providing support and assistance to other Fee Earners, in the absence (e.g. annual leave, sick leave) of their assigned Executive Assistant, as requested.
- Assisting other Executive Assistants during their peak period in their individual workflows.
- Supporting the firm vision of Happy Teams, Happy Clients and Happy Futures.
- Embracing the core beliefs of the firm of integrity, caring, amaze, responsibility, and empowerment.

Although this role is advertised as full time, we believe that flexibility at work can provide many significant benefits both to our colleagues and the business. We already work in a hybrid style across all offices and can support different ways of working. If you are interested and have any requirements or needs in the way you would like to work, please apply, and speak to us about this. We will consider flexible options for applicants.

**If you have any questions about this role, contact HR Manager **Helen Ruff** for more information.

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