Executive Assistant

2 days ago

Portsmouth, United Kingdom BAE Systems Full time

**Executive Assistant**
- 00097978

**Job Title**:Executive Assistant (to Managing Director)

**Location**:Portsmouth - We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

**Salary**: Up to £35,510

**What you’ll be doing**:
This is a high profile role providing first class, responsive, and confidential Executive Assistant support to the Managing Director for Maritime Services - an exciting business operating in the Maritime and Land Sector focused on delivery against its ambitious strategy, targeting innovation and technology to invest in long-term growth
- Efficient management of Managing Director’s diary, organising meetings and appointments
- Booking and arranging Managing Director’s travel, transport and accommodation
- Ensuring delivery against Managing Director’s important tasks and deadlines
- Organising and summarising papers and reports, conducting additional research where necessary
- Managing all incoming communications (mail, telephone calls and messages); drafting responses and redirecting where appropriate
- Managing and processing the Managing Director’s expenses/invoices
- Supporting and/or delivering additional delegated responsibilities on behalf of the Managing Director

**Your skills and experiences**:

- Experience of providing Executive Assistant support to a Managing Director, Senior Executive or equivalent

Strong IT skills, including ability to set up and facilitate virtual meetings
- Excellent oral and written communication with attentive listening abilities
- First class interpersonal skills, highly collaborative, able to build relationships at all levels
- Strong organisational and planning skills in a professional setting
- Excellent analytical and problem solving skills, with a pro-active and autonomous approach to finding and proposing solutions to challenges
- Adaptable and independent, with the ability to respond to fast paced priorities
- Discretion and trustworthiness, you will often be party to confidential information
- Tact and diplomacy

**Benefits**:
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts - you may also be eligible for an annual incentive.

**The Maritime Services team**:
Within the role of Executive Assistant to the Managing Director, you would be part of a diverse and dynamic team where you will be working alongside a small team of senior administrators to support the Maritime Services Managing Director and wider Maritime Services leadership team. This role will give you a fantastic perspective of our projects and operations across Maritime Services, and also exposure to our BAE Systems activity across the Maritime & Land sector, both within the UK and around the globe.

**Why BAE Systems?**

LI-AG1

Job Business Support

Primary LocationGB-ENG-HAM-Portsmouth

Closing Date 24/Jan/23, 5:59:00 PM

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