Executive Assistant

2 weeks ago

Portsmouth, United Kingdom Kane HR Full time

We have an exciting opportunity for an Executive Assistant to join a pioneering and dynamic Diocese on the South Coast, reporting directly to the Diocesan Secretary to ensure the effective day-to-day running of the Diocesan Secretary’s office.

**Day to day responsibilities will include, but are not limited to**:

- Provide appropriate support as requested by the Diocesan Secretary in exercise of their duties and ensure that all key functions of the Diocesan Secretary’s office are delivered to the highest possible standard
- Ensure that all contact with the Diocesan Secretary’s office is dealt with in a timely, courteous, and efficient manner
- Support the office staff when required, to that end enabling the creation of a positive team and a learning culture
- Liaise with the Communications Adviser with regards to announcements and information to ensure all posted content remains relevant and reflective of the diocesan values
- Support the management of the Diocesan Secretary’s diary, aligned to priorities agreed with the Diocesan Secretary
- Draft appropriate responses to letters, and other papers, on behalf of the Diocesan Secretary according to need
- Act as the secretary for Diocesan Secretary’s meetings, and other meetings, including preparing agendas, taking, and producing minutes
- Attend, when requested by the Diocesan Secretary, Diocesan Synod, and Bishop’s Council
- Support the Finance Controller (Portsmouth) by providing secretarial services when required
- Prepare HR related letters for the signature of the Diocesan Secretary, such as offer letters, annual and intermediate wage increases, successful probationary completions etc.

**Requirements**:

- At least 2 years of experience in an Executive Assistant capacity
- A proven track record in office management, or its equivalent, to an exacting standard including effective planning of own work and that of others
- Experience of drafting clear, accurate and sensitive briefing material and longer documents to tight deadlines
- Evidence of a high level of administrative and organisational ability including document management skills and complete understanding of the full Microsoft Office suite
- The ability to communicate excellently both orally and in writing
- Excellent interpersonal skills including the ability to establish positive working relationships with senior stakeholders and to represent the Diocesan Secretary to external partners
- Ability to change and adapt to changing priorities and work under pressure to achieve deadlines
- Well organised with an excellent eye to detail

**What you can expect in return**:

- Starting salary of £31,710 per annum
- 25 days holiday plus public and additional holidays
- Generous pension scheme

**Sound interesting?**

**Salary**: From £31,710.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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