HR Assistant

**Job Title**:
Human Resources Assistant

**Reports to**:
Human Resources Manager

**Responsible for**:
No direct reports

**Purpose of the role**:
To provide administrative support to the HR Function, maintaining HR records, co-ordinating employee-related activities, HR reports, basic HR queries and assisting the HR Manager with the smooth running of the department.

**Main Areas of responsibility**:
**HR Administration, Analytics and HRIS Maintenance**
- To be the primary contact for all HR administration matters including but not limited to:

- Employment contracts
- DBS checks
- Right to work checks
- Reference checks
- Amendment letters
- New starter paperwork
- Confirming resignations
- Create and maintain employee records in line with company policies and relevant legislation.
- Ensure that HR records, both physical and electronic, are kept up to date, accurate and securely stored at all times.
- Support the HR Manager with regular review of policies and procedures.
- Provide reports to management on a regular and ad hoc basis.
- Provide all relevant payroll information to the finance team.
- Read and respond to incoming communications including the central HR inbox.
- Maintain all HRIS records accurately including holidays, leave requests, absence/attendance etc.
- Undertake periodic audits of the HRIS to ensure that all records are up to date.
- Ensure all policies in the HRIS system are up to date.
- Provide the HR Manager with monthly sickness and retention stats highlighting any issues where necessary.

**Employee Relations**:

- Answer employees’ queries about basic HR issues and know when to escalate as appropriate.
- Provide basic HR advice in the absence of the HR manager.
- Flag all matters of concern to the HR manager and assist as required.
- Attend, minute and participate in the monthly EurSay meetings.
- Assist the HR manager with preparations for internal meetings and take notes where necessary.
- Assist and participate in HR projects where necessary.
- Keep up to date with relevant employment law and best practice working with the HR manager to ensure smooth implementation.

**Training**:

- Maintain the online training portal, ensuring that all new starters are enrolled on the correct courses for their role and that all leavers are removed promptly.
- Complete the monthly training report and distribute to all line managers.
- Issue replacement log ins for accounts and keep an accurate record of credits used and notify the HR manager when these decrease below required levels.
- Assist with all training arrangements including travel, hotel booking, meal arrangements and liaising with external training suppliers as required.

**Recruitment and Induction**:

- Be responsible for posting job adverts internally and externally on instruction from the HR manager.
- Liaise with line managers on interview dates and confirm these with the successful applicants.
- Make interview arrangements where needed including room bookings, parking passes, reasonable adjustments etc.
- Ensure all information is gathered from the line manager for the new starter and that the line manager has all the necessary induction information.
- In the absence of the line manager conduct inductions and gather new starter information where necessary.

**General**:

- Any other duties as may be reasonably expected of an HR Assistant.

Special features
- Some travel to Eureka Science and Discovery (Wirral) may be required.
- Some weekend work may be required

Details of Education and qualifications
- Level 3 CIPD qualification or equivalent

Details of special skills/experience/aptitudes needed
- Experience in HR administration.
- Ability to work efficiently and accurately.
- Good IT Skills
- Good knowledge of employment law and legislation
- Confident communicator with the ability to communicate at all levels.
- A proactive and flexible approach to prioritising workload
- Excellent time management and prioritisation skills
- Excellent organisational skills
- High level of discretion and the ability to work in a professional and confidential manner.

**Job Types**: Part-time, Permanent

Pay: £22,248.00 per year

Expected hours: 30 per week

**Benefits**:

- Bereavement leave
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Store discount

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have a CIPD level 3 qualification?

**Experience**:

- Human resources: 2 years (required)

Work Location: In person

Application deadline: 30/01/2025