Personal Assistant to Area Director

**Personal Assistant to Area Director - 31346**:
**Personal Assistant to Area Director - 31346**
- Number of jobs available
- 1
Region
- London
City/Town
- London
Building/Site
- DEFRA GRP MARSHAM STREET, SW1P 4DF
Grade
- Staff Grade 3
Post Type
- Permanent
Role Type
- Administration / Corporate Support
Working Pattern
- Part Time/Job Share
Salary Minimum
- £28,607 Pro-rata
Closing Date:

- 20/07/2025, 23:55 hours
- Job description attachment 1
- Job Profile - 31346.docx - 58KB Opens in a new window
Converted File Job Profile - 31346.docx.pdf - 85KB Opens in a new window

- Security checks level
- Basic Check
Job description
Do you want to work for an organisation that values difference and includes everyone? Then the Environment Agency is the organisation for you We are fully committed to having an inclusive workforce that reflects the communities we serve. We don’t just talk about diversity; we seek it, embrace it and live it, for the benefit of our staff, our communities and our environment.

We have an exciting opportunity for a Personal Assistant to join our Executive Support Team This position is a job share with our existing Personal Assistant for London's Area Director. You will form part of a tight-knit unit, acting as an initial point of contact and executive support to the London Area Director’s office.

You will:

- Manage a dynamic Area Director’s diary and mailbox, tracking actions and commitments
- Be a professional initial point of contact for the London Area Director’s Office
- Communicate and collaborate effectively as part of a job share to ensure a high level of support is maintained throughout each week
- Triage, commission and distributing tasks accordingly
- Organise travel and overnight accommodation
- Process expenses
- Handle/oversee line management administrative tasks
- Provide support with leadership meetings and note taking
- Handle sensitive information and facilitate responses to correspondence received from high profile stakeholders
- Keep the Area Director fully informed on key messages and support them to manage their time effectively
- Coordinate annual leave arrangements for the Area Leadership Team
- Provide ad-hoc support to London Area Leadership Team, occasionally outside of the scope of your primary responsibilities
- Be driven to make a difference and motivated to develop your understanding of the Environment Agency
The team
London Area focuses on early engagement, effective influencing, collaborative working, strategic planning and investment across the capital.

You will be a core member of the London Area Director's Office. You will be fully supported by the wider Executive Support Team. You will work directly with a dynamic Area Director, their senior management team and team leaders. You will build strong networks with other parts of the business and key stakeholders.Experience/skills required
This role is fast-paced and priorities can change quickly. You will need to be pragmatic, good at multi-tasking and use your initiative to prioritise effectively. You will follow policies and procedures carefully to achieve timely outcomes.

You will be able to demonstrate:

- Experience working as a PA or in a similar role
- Excellent organisational and prioritisation skills
- A keen eye for detail whilst working at pace
- Ability to work proactively and use initiative to identify and solve problems
- That you are a team player, delivering quality results alone and with others
- Resilience, determination and ability to respond to changing situations
- Excellent written and verbal communication
- Strong customer service skills, developing and maintaining relationships with internal/external customers
- Ability to anticipate and manage expectations of customers and colleagues
- Competency using Microsoft Office programmes and ability to learn new IT systems quickly
Contact and additional information

This role is a job share, working 22.5 hours across Wednesday - Friday. London Weighting Allowance of £4367 (pro rata) is applicable if you are based at 2 Marsham Street, London. Travel to other locations will be required occasionally. There is opportunity to work from home if this is preferable.

Interviews will be held WC 28 July. Reasonable adjustments are allowed upon request.Competence 1
Achieves ResultsDescription
Sets and delivers high work standards, demonstrates the drive to meet targets. Prioritises and organises tasks and resources to ensure timely achievement of results.

Using an example, please explain how you have prioritised and organised your workload to deliver multiple tasks by strict deadlines. How did you decide what to do first and what could wait?Competence 2
Communicates EffectivelyDescription
Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.

Please tell us about a time when you had to listen and question to understand and engage. How did you then collate th