Personal Assistant to Director

2 days ago

London, United Kingdom TradeUpgrade LTD Full time

Personal Assistant to Director

Location: Kensington Village

**Job Type**: Full-Time

We are looking for a highly organised and detail-oriented Personal Assistant to provide comprehensive support to our Director. This is a full-time position requiring flexibility, exceptional organisational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

- Manage the Director’s daily schedule, including meetings, appointments, and travel arrangements.
- Coordinate travel bookings, accommodation, and itineraries.
- Prepare detailed reports, presentations, and correspondence.
- Maintain accurate records for property management, including compliance schedules, tenancy details, rent payments, and contractor invoices.
- Prepare and distribute documents using tools like DocuSign and Adobe Acrobat.
- Compile and deliver monthly financial reports for clients, including rent received, expenses, and maintenance invoices.
- Onboard new clients, coordinating document transfers with managing agents.
- Liaise with contractors for property refurbishments and development projects.
- Oversee company compliance processes and maintain well-organised filing systems.
- Manage inventory reports and coordinate with inventory clerks.

Qualifications and Experience:

- Proven experience as a Personal Assistant or in a similar administrative role.
- Experience in property management is highly desirable.
- Proficiency in property management software, such as Reapit, is preferred.
- Exceptional organisational skills and the ability to prioritise tasks effectively.
- Excellent communication and phone etiquette.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Fast and accurate typing skills.
- Discretion and professionalism in handling confidential information.
- Valid driving licence is essential.

What We Offer:

- A competitive annual salary based on a full-time schedule additional weekends or evening may be required dependant on the directors schedule.
- The opportunity to work closely with a dynamic Director on a variety of tasks.
- A fast-paced and engaging work environment with opportunities for professional growth.
- Travel opportunities within the UK and abroad.

If you are an organised, driven individual looking for a challenging and rewarding role, we’d love to hear from you

Pay: £2,650.00-£30,000.00 per year

**Benefits**:

- Company pension
- On-site gym

Work Location: In person

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