Personal Assistant to Managing Director
1 week ago
**Job Purpose**
We are seeking a highly organised, proactive, and reliable Personal Assistant to provide comprehensive administrative and personal support. This role is critical in ensuring the smooth running of day-to-day operations, managing a busy schedule, and acting as a gatekeeper and first point of contact for internal and external matters.
**Key Responsibilities**
- Diary management: scheduling meetings, appointments, and reminders
- Travel arrangements: booking flights, transport, and accommodation
- Meeting preparation: agendas, note-taking, and follow-ups
- Document management: filing, data entry, and maintaining confidential records
- Liaison with internal teams and external stakeholders
- Personal errands and ad hoc tasks as needed (e.g., event planning, purchases)
- Supporting with project administration, research, and reporting
- Office coordination tasks: supplies, visitors, post
**Key Skills & Competencies**
- Excellent organisational and time-management skills
- Strong written and verbal communication
- Discretion and trustworthiness in handling confidential information
- Proactive problem-solver with attention to detail
- Ability to multitask and prioritise effectively
- Tech-savvy: proficiency in Microsoft Office and calendar apps
- Professionalism and a positive, can-do attitude
**Experience & Qualifications**
- Proven experience in a similar PA or administrative support role
**Desirable Attributes**
- Calm under pressure and adaptable to change
- High level of emotional intelligence
- Confident in liaising with a wide range of people
**Job Types**: Full-time, Permanent
Pay: Up to £25,000.00 per year
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: Personal Assistant
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