Personal Assistant

5 days ago


Glasgow, United Kingdom 1-2-let1-4-sale Full time

Established in 2000, 1-2-Let is one of the leading Letting Agencies in Glasgow.

We are currently looking to fill the role of PA to the Managing Director in our Bridgeton Office. You will be responsible for providing an effective and efficient support service to the sales, lettings and accounts team, ensuring the smooth running of a busy office and providing an effective personal assistant service to the Managing Director.

**Your day-to-day responsibilities will include**:

- Acting as an ambassador for the office at all times and carrying out PA duties in a discreet, diplomatic and efficient manner
- Diary management - full control and maintenance of the MD's diary, making appointments and arrangements for all meetings with clients and colleagues
- Copy typing letters, memos, minutes, schedules and organisation of meetings and viewings
- Managing our filing system, database management and monitoring of office KPI’s
- Assisting with HR/Personnel functions, leave management and training new starters where necessary
- Assisting with Payroll, VAT returns and management account reports
- Overseeing the management of a commercial premise in addition to the MD's extensive property portfolio.
- Risk management, health and safety, security - Office alarm, key security, lone working
- Basic accounts

A competent and well organised administrator you will ideally have 2-5 years previous experience in a similar role. Experience within the property industry would be preferable.

**The following skills would also be advantageous**:

- 2+ years’ experience in a similar role
- Good standard of English grammar and spelling and takes pride in presentation of work.
- IT Skills: Word (Advanced) Excel (Intermediate)
- Prior knowledge of database management
- Basic Accounting
- Property management

Clean driving license.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Property management: 1 year (preferred)
- personal assistant: 1 year (preferred)
- office management: 1 year (preferred)

Reference ID: 12let3


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