Personal Assistant to Managing Director

2 days ago

Glasgow, United Kingdom North Pharm Group Full time

**Personal Assistant to Managing Director**
**Location**: Head Office (Independent Pharmacy Group)

**Job Type**: Full-time / Part-time / Permanent
**Schedule**: Monday to Friday (No weekends)

**About the Role**

We are looking for a highly efficient, organised, and proactive **Personal Assistant** to support the Managing Director of our fast-growing independent pharmacy group. This pivotal role requires a confident communicator, a team player with exceptional organisational skills, and the ability to handle multiple priorities with discretion and professionalism.

**Key Responsibilities**

**Diary & Meeting Management**
- Manage and coordinate the Director’s calendar, appointments, and travel arrangements.
- Organise meetings, prepare agendas, take minutes, and follow up on action items.
- Liaise with internal teams and external stakeholders to arrange and confirm appointments.
- Ensure the Director is fully briefed and prepared for all engagements.

**Communication & Correspondence**
- Draft and respond to correspondence on behalf of the Director and wider pharmacy management team.
- Maintain a high standard of professionalism in all written and verbal communication.

**Executive & Administrative Support**
- Support the Director with prioritising tasks and managing workload.
- Prepare reports, presentations, and documentation for meetings and strategic planning.
- Provide support to other management staff as needed.
- Handle general administrative tasks including filing, photocopying, and maintaining office supplies.

**Reception & Office Coordination**
- Greet visitors and manage front-of-house reception duties at Head Office.
- Answer and direct incoming calls appropriately to departments.

**Project Assistance**
- Assist with ad hoc projects and strategic initiatives as directed by the Director.
- Conduct research and provide relevant information to support decision-making.

**Skills & Experience**

**Essential**:

- Minimum **1 year of experience** as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
- **Full UK driving licence** (role may occasionally require travel between sites).
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work independently.
- High level of discretion and confidentiality.
- Professional appearance and demeanour.

**Desirable**:

- Experience in the pharmacy, healthcare, or regulated sectors.
- Familiarity with office management systems and procedures.

**What We Offer**
- **Competitive salary** (commensurate with experience)
- **25 days annual leave + bank holidays (33 days total)**:

- **Paid day off on your birthday**:

- **Company pension scheme**:

- **Employee discount programme**:

- **Free on-site parking**:

- **Opportunities for growth** within a forward-thinking and friendly team
- **Company events** and staff engagement initiatives

Join us on our journey to modernise healthcare across the UK with a team that values integrity, innovation, and collaboration.

**Job Types**: Full-time, Part-time

Pay: £24,000.00-£30,000.00 per year

Expected hours: 25 - 40 per week

**Benefits**:

- Company events
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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