Office Assistant

5 hours ago

London, United Kingdom Office Angels Full time

Are you looking to kickstart your career within a fun office environment?

We are currently working with a friendly, social and creative coworking establishment, who are looking for a dedicated Office Assistant

If you have experience within customer service and are keen learn new skills, this could be the perfect role for you.

**About the job role;**

**JOB TITLE**:Office Assistant**
JOB TYPE**:Permanent**
HOURS**:08:30am - 17:30pm**
SALARY**:£22,000 - £24,000**
LOCATION**:Central London**
CULTURE**: Busy, supportive team culture, hardworking team, collaborative, welcoming, friendly, social, fun

**BENEFITS**:Generous holiday allowance 20 days plus extra days added for long service, Fun and social team, development and training, paid travel, office parties & many more

**Duties;**
- Provide excellent customer service and ensure clients feel happy and supported
- Greet clients daily upon arrival and leave positive and warm impressions
- Welcome all visitors and direct them to the appropriate person and floor
- Ensure reception area is tidy, presentable and organised at all times
- Receive, sort and distribute daily post and deliveries
- Answer phone calls and transfer where applicable or take messages accordingly
- Programme fobs/access cards when requested
- Provide day to day support to all clients/ tenants
- Driving visual standards by way of doing daily checks to ensure that the building is maintained and in full working order
- Carrying out daily building walks and filling out the checklist accordingly
- Actioning any maintenance or facility issues immediately by informing Facilities Manager and updating maintenance list
- Working as part of the Executive Team to ensure that you communicate effectively
- Ensure all issues, requests and important information regarding tenants and the building are passed through the appropriate lines
- Ensuring that all building documentation, including client directories, and building handbooks, are regularly updated, correct and accessible via Dropbox
- Updating CRM system, Operate, to log all client daily requests that incur additional costs they have agreed & recharging accordingly
- Ensure security system, Net2, is up-to-date and creating reports when requested
- Upload any building or client documentation to Dropbox to be accessible for the team
- Supporting the Sales Team with logging leads, creating proposals and responding to sales and office space enquires when the Sales Executive is absent
- Covering the London offices with reception and administration duties due to annual leave

**Experience, knowledge and skills required;**
- Experience in a customer service environment
- Excellent Microsoft Office skills
- Excellent communication skills, written and spoken
- Ability to prioritise tasks in a busy work environment
- Proven ability to take initiative
- Able to work independently

**About you**
- Strong desire to learn new skills
- Upbeat and positive
- Proactive
- Attention to detail skills
- Team player

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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