Executive Assistant and Business Administrator

1 week ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robert Half Full time £25,000 - £40,000 per year

Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments, the team manages meeting schedules, coordinates travel, oversees accounts, and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.

Things to be aware of:

  • Full-time hours - Monday - Friday, 8am - 6pm
  • Free onsite parking
  • 5 days onsite

Responsibilities:

  • Manage diaries and stay on top of stakeholders' meeting schedules.
  • Schedule meetings, handle logistics, and assist with meeting preparation.
  • Prepare and format presentation materials.
  • Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
  • Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
  • Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
  • Support the planning, logistics, and delivery of firmwide events.
  • Undertake ad hoc projects, research, administration, and record-keeping.
  • Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.

Requirements:

  • You'll have a minimum 2:1 Bachelor's degree from a good university (or international equivalent), supported by strong A-level results.
  • Bring at least 2 years' experience in a similar administrative or support role.
  • Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
  • Experienced in handling confidential information with professionalism, tact, and discretion.
  • An exceptional communicator, both verbally and in writing.
  • Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
  • Meticulous attention to detail and strong organisational skills.
  • Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
  • A strong team player with a positive attitude, energy, and a solid work ethic.
  • Collaborative by nature, working effectively with colleagues across the wider Business Administration team.

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