Executive Assistant

About us:
Seriös Group are a fast-growing UK-based tech start-up specialising in delivery of innovative data solutions. Our mission is to empower organisations to take control of their data, delivering rapid value to enterprise-level clients without compromise, while building a proprietary data platform framework (Seriös ONE) to transform how businesses manage and leverage data. Our dynamic, collaborative team thrives on delivering exceptional results for our clients and driving innovation in the data space.

Role overview:
We are seeking a highly organised, proactive, and resourceful Executive Assistant to provide high-level support to the CEO and Executive Leadership Team (ELT).

This role requires exceptional organisational skills and the ability to multitask and prioritise effectively. You will act as a trusted partner to the CEO and ELT, ensuring their time is focused on strategic initiatives.

Key Responsibilities:
Executive Support

• Provide direct administrative support to the CEO and members of the ELT, including calendar management, travel arrangements, and meeting coordination.
• Manage the CEO's inbox, prioritising and responding to emails as needed, and ensuring timely follow-up on critical actions.
• Prepare agendas, presentations, and reports for meetings, ensuring the CEO and ELT are well-prepared for engagements.

Team and Meeting Coordination

• Schedule and organise internal and external meetings, including ELT meetings, board meetings, and client engagements.
• Take detailed minutes during meetings, track action items, and ensure timely follow-up.
• Ensure seamless coordination of leadership-level meetings, including virtual and in-person logistics.

Office Administration Oversight

• Oversee the smooth running of office operations, ensuring a productive and professional working environment.
• Support with office supply management, vendor liaison, and organising company events.
• Act as a point of escalation for office-related issues, resolving them in a timely and efficient manner.

Project and Task Management

• Assist with the planning and execution of special projects and strategic initiatives as directed by the CEO or ELT.
• Track progress on key company initiatives, ensuring deadlines are met and priorities are aligned.
• Proactively identify opportunities to streamline processes and improve efficiency.

Communication and Liaison

• Act as the primary point of contact between the CEO, ELT, and internal/external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Ensure consistent and effective communication across the executive office and other teams.

Ad Hoc Responsibilities

• Assist with recruitment efforts and onboarding for senior hires as needed.
• Organise company events, leadership off-sites, and team-building activities.
• Support operational and administrative needs for the CEO and ELT, ensuring a professional and responsive approach.

The above list is non-exhaustive; you may be required to carry out any ancillary duties in relation to your role, in addition to the abovementioned list.

Requirements:

• Proven experience as an Executive Assistant or in a similar role supporting C-level executives or senior leadership, with experience managing other team members or support staff.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Teams, Zoom, and project management software.
• Experience working in a fast-paced, high-growth environment, ideally within a tech start-up or dynamic organisation.
• Discretion and integrity in handling sensitive and confidential information.

Person specification:

• Exceptional organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to draft high-quality correspondence and reports.
• A proactive and resourceful problem-solver with strong attention to detail.

The Employer reserves the right to make amends to the job specification from time to time, to meet the needs of the business.