Executive Assistant and Equities Coordinator

1 week ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robert Half Full time £25,000 - £40,000 per year

Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Equities Coordinator for a client in Newcastle on Tyne. This position is part of the Business Administration team, which plays a key role in delivering service excellence across multiple business areas. The team provides vital support through tasks such as scheduling meetings, coordinating travel, managing accounts, and assisting with various projects. Their focus is on fostering a supportive and efficient environment that enables colleagues to meet their goals and achieve business success.

Things to be aware of:

  • Full-time hours - Monday - Friday, 8am - 6pm
  • Free onsite parking
  • 5 days onsite

Responsibilities:

  • Support the Equities team in building and maintaining strong relationships with corporates.
  • Help organise regular contact with portfolio companies and engage with a wider network of relevant corporates.
  • Assist in preparing presentation materials and reports.
  • Coordinate the planning, logistics, and delivery of conferences and events.
  • Monitor upcoming corporate roadshows and field trips.
  • Communicate key business priorities across teams.
  • Liaise with corporate access desks and internal stakeholders, always maintaining a professional and approachable manner.
  • Manage diaries, schedule meetings, and stay on top of stakeholder calendars.
  • Handle calls, set up conference calls, and manage correspondence with external partners.
  • Arrange business travel, including booking transport, accommodation, and preparing itineraries.
  • Support ad hoc projects, research, administration, and record-keeping tasks.
  • Collaborate with colleagues in the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.

Requirements:

  • A minimum 2:1 Bachelor's degree from a good university (or international equivalent), supported by strong A-level results.
  • At least 2 years' experience in a similar administrative or support role.
  • Excellent administrative and IT skills, with strong proficiency in Microsoft PowerPoint, Excel, Outlook, and Word.
  • Proven ability to handle confidential and sensitive information with professionalism, tact, and discretion.
  • Outstanding verbal and written communication skills.
  • A proactive, solutions-focused mindset with the ability to maintain momentum and meet deadlines.
  • High attention to detail and accuracy in all aspects of work.
  • Strong organisational skills with the ability to manage competing priorities and anticipate needs.
  • A confident, energetic team player with a positive attitude and strong work ethic.
  • Collaborative and adaptable, able to work effectively with colleagues across the wider Business Administration team.

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