Coordinator / Administrator

2 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom International Workplace Group Full time £25,000 - £40,000 per year
Transaction Coordinator

This role can be remote and based anywhere across the UK, with access to our local offices

As a Transaction Coordinator you will be responsible for the tactical delivery and support of elements of the end-to-end Transaction Management services across contracted and non-contracted accounts.

Additionally, you will utilise the Transaction Management toolkit to deliver end to end transaction support to BD/contracted client Transaction Managers and Portfolio Managers, along with providing support with completing admin processes once contracts are executed.

Key Responsibilities

  • Support on all transaction activity aligned to the Instant end to end process, including but not limited to:
  • Create timely and thorough Market/ Building Reports based on client requirement
  • Collaborate with regional market owners to collate suitable proposals for clients globally.
  • Manage operator communications to ensure all information is received and understood aligned to client specifications
  • Utilise all TM deliverable toolkits to provide value and organisation to client requirements.
  • Conduct tour arrangements including route planning, tour schedule, calendar invites and briefing operators in advance as needed.
  • Complete closing out admin on all agreements once executed.
  • Support client teams to track performance against key KPIs.

Skills, Experience & Qualifications

  • 1-2 years relevant work experience, ideally supporting a sales, account management, or transaction management teams
  • Previous change management or relationship management experience beneficial
  • Strong attention to detail and organisational skills
  • Ability to create positive working relationships at all levels with internal and external parties
  • Self-motivated and driven
  • A positive, 'can-do' mentality
  • Engaging personality, with confidence in abilities but a willingness to learn & improve
About the company

We are The Instant Group, now part of IWG, where work gets smarter—for employees, businesses, and the planet. As the world's largest flexible workspace provider, we connect over 250,000 organisations with office space, coworking memberships, virtual offices, and meeting rooms. We deliver market-leading data, expert consulting in portfolio strategy, procurement, and sustainability, and empower 20,000+ landlord, operator, and investor partners to capture flex demand and boost asset performance.

With global clients like Prudential, , Shell, Jaguar Land Rover, GSK, and Hines, our teams operate across virtual and physical offices in London, Paris, New York, Hong Kong, Singapore, Sydney, and beyond.

Join a dynamic business named one of the Best Places to Work in Property, and featured in the Sunday Times HSBC International Track 200. Build your career where innovation meets opportunity—and help shape the future of work.

Carbon Neutral Workplaces

IWG's purpose of helping everyone have a great day at work, while protecting people and the planet is at the heart of everything we do. We are proud to supply all of our customers worldwide with carbon neutral workplaces, and we have a strong climate action plan in place to help us achieve our objective of Net Zero emissions by 2040.

Leading Employer Award

IWG is proud to be the recipient of a Leading Employer Award in both 2022 and 2023. Awarded exclusively to the top 1% of employers, the accolade is testament to our diverse global workforce and the role everyone plays in bringing our purpose, culture and values to life, every single day.

  • Business Administrator

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Advanced Resource Managers Full time

    Role: Business AdministratorLocation: Newcastle Upon TyneDuration: PermanentSalary: £27,000 - £30,000 DOEARM are delighted to be supporting one of our clients with the recruitment of a Business Administrator on a permanent basis.This role will Support administrative and non-technical operations across Marine, Workshop, Industrial, Parts, Sales and...

  • Coordinator

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Geoquip Marine Full time £25,000 - £40,000 per year

    Welcome toGeoquip Marine.We are global leaders in offshore geotechnical engineering, providing innovative and reliable solutions to the offshore energy, renewables, and infrastructure sectors. With a fleet of state-of-the-art vessels and advanced geotechnical technology, we specialise in seabed investigation, data analysis, soils and rock testing and...

  • Tenant Services Coordinator

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom SAIA HOUSING GROUP LTD Full time £25,000 - £40,000 per year

    Company DescriptionSAIA HOUSING GROUP LTD is a pioneering social housing provider committed to delivering high-quality supported accommodation across the UK. Our mission is to create sustainable housing solutions that promote stability, independence, and well-being. Through strategic partnerships and innovative housing models, SAIA ensures safe and secure...

  • Administrative Assistant

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Dragonfly Cancer Trust Full time £20,000 - £28,000 per year

    We are looking for an administrator to support the work of the CEO in the day to day operational tasks of the charity. This is a rewarding and fulfilling role which will enhance your skills through the variety of opportunities.What difference will you make?Volunteers at Dragonfly Cancer Trust play a crucial role in ensuring effective communication,...

  • Executive Assistant and Equities Coordinator

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robert Half Full time £25,000 - £40,000 per year

    Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Equities Coordinator for a client in Newcastle on Tyne. This position is part of the Business Administration team, which plays a key role in delivering service excellence across multiple business areas. The team provides vital support through tasks such as scheduling...

  • Fundraising Coordinator

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Scar Free Foundation Full time £12,000 - £36,000 per year

    Fundraising Coordinator (Part Time)About the RoleWe're looking for a motivated and well-organised Fundraising Coordinator to support the delivery of our growing fundraising programme. Working closely with an experienced and successful Head of Fundraising, you'll help generate income from trusts and foundations, corporates, community fundraising, and...

  • HSE Coordinator

    19 hours ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom E3 Recruitment Full time £35,000 - £50,000 per year

    Our client is an industry leading manufacturing business with a multimillion-pound turnover and impressive growth plans, supported with large scale investment, and an existing established network of manufacturing facilities across the UK.Following further growth at their Newcastle site, our client is now seeking to appoint a HSEQ / SHEQ coordinator, to help...

  • Asbestos Coordinator

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom 3684c051-7d03-4496-9e1b-064b21043f4f Full time £27,000 - £30,000 per year

    About Us:Assets & Compliance Managed Services (ACMS) are a leading asset compliance and audit provider, consulting and delivering services on Asbestos, fire, legionella risk and asset management.Job Summary:We are looking for an enthusiastic and proactive Asbestos Coordinator to provide support to the organisation through the proactive maintenance of client...

  • Senior Administrator

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Johnston Carmichael Chartered Accountants and Business Advisers Full time £40,000 - £60,000 per year

    We are looking for a Business Support Senior Administrator to join our team in Newcastle.The Senior Administrator will be responsible for managing the organisation and coordination of office administrative procedures and resources to support the needs of the office.The Senior Administrator will be responsible for (but not limited to):Oversight of client...

  • Administrator

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Diocese of Hexham and Newcastle Full time £30,000 - £31,855 per year

    ADMINISTRATOR - DIOCESAN PILGRIMAGE TO LOURDESIRREGULAR HOURS LASTING IMPACTSalary Scale from £30,000 to £31,855 FTE| Integrity | Trust | Service | Compassion | Respect |The Lourdes Pilgrimage is a long-established tradition within the Diocese of Hexham and Newcastle dating back to 1926 and as such 2026 marks our centenary year.Supporting Father Shaun...