Administrative Assistant

2 days ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom St. George's University Full time £15,000 - £25,000 per year

Administrative Assistant - UK

Job Description

The St. George's University of Grenada School of Medicine/ Northumbria University MD Programs is a joint venture between St. George's University (SGU) School of Medicine, Grenada and Northumbria University, United Kingdom. The MD programs consist of 6, 5, and 4-year tracks, the entry point depending on a student's academic qualifications, resulting in students studying for 1 or 2 years of pre-clinical sciences and/or the first year of Basic Sciences of SGU's MD program from which students progress to year two of Basic Sciences in Grenada. The final two years of study connect traditional academic preparation with hands-on clinical experience. SGU offers clinical training available in the United States and the United Kingdom.

Objective

The Administrative Assistant provides key administrative support within the Academic Administration office, undertaking a range of day-to-day tasks as well as being the first point of contact for visitors, staff and students. The role requires a variety of communication methods to be used (email, face-to-face and telephone). The role also provides varied levels of administrative support to the Senior Academic & Student Coordinator (SASC) as and where necessary. As this is a part-time role, team members will share responsibilities and provide support when the employee is not on duty.

Essential Functions

Provide administrative support to the MD4, MDT5 and MDT6 program as required.Assist with key events including, but not limited to, White Coat ceremony, orientation week, executive visits, recruitment, registration and the intake of new students.Day-to-day admin duties including, but not limited to, student queries, booking appointments, distribution of key communications, managing incoming/outgoing mail/deliveries, reporting/recording any building maintenance issues and minute taking during various meetings.Oversee and expand the UK program's digital media presence by coordinating social media and website initiatives in partnership with SGU's marketing and social teams.Serve as the primary onsite IT and AV support contact for the Drill Hall, coordinating with the NU IT Department to troubleshoot and escalate technical issues.Provide hands-on support for faculty and students, including hardware/software troubleshooting, lecture and exam setup, and ensuring all systems are ready for delivery.Manage loaner laptop setup, configuration, distribution, and record-keeping, particularly in preparation for exams.Any other duties or responsibilities may reasonably be required by the SASC or Assistant Dean of Basic Sciences. 

Essential Knowledge, Skills & Abilities

Knowledge: understanding administration functions in order to carry out the role i.e. office processes followed and competent using Microsoft Office tools (Word, Excel, Outlook, PowerPoint), IT specific related understanding in relation to hardware/software functions to solve problems.Skills: to be decisive and communicate effectively with colleagues and students by a variety of means (email/face to face/telephone); competent in office procedures and using necessary equipment; understand the needs of others and assist in their IT-related problems.Abilities: the ability to analyze a problem and have the knowledge and skill set to solve; to perform work duties with speed and accuracy and with confidence in own ability; able to assist/develop new ways to solve a problem or improve a process; work well in a team and also able to adapt to work on own initiative in a variety of tasks.

Qualifications

 High School Diploma or equivalent (GCE grades A-C in English & Mathematics) Previous experience in similar roleMust have the legal right to work in the United Kingdom.

Work Environment/Physical Demands

The role operates in a professional office environment.This job is performed at an individual workstation, in an office shared with other members of staff.The role makes use of standard office equipment such as a PC, desk phone, filing cabinets, photocopier and laminator.The office also contains one of the shared photocopiers for the building and at times, can be quite noisy.The ability to maintain good concentration while managing interruptions is important – this office is first point of contact for staff and student queries.The role requires occasional lifting or moving office products, e.g. when a stationery order arrivesThe office has air conditioning, but no natural light or an open window.

Hours and Travel

 0.5 FTE position with future potential for increased hours.17.5 working hours per week; specific working days to be agreed upon.There may be a requirement to work off site and/or on occasions evenings and weekends.Travel is not necessary – one single office base.

We Are

·       Student Centric: We approach every task with a focus on supporting our students to achieve their lifelong learning goals in a safe, vibrant and welcoming environment.

·       A Global Community: We are one team with an international outlook welcoming the strength in our diversity and the value each of us brings to what we do.

·       Accountable: We take responsibility for our actions by being responsive, resourceful and respectful in delivering on our commitments with integrity and the highest ethical standards.

·       Collaborative: We support and empower one another through open communications, cooperation, sharing knowledge and taking time to always listen and show we care.

·       Committed to Excellence: We take pride in our ongoing pursuit for continuous improvement through creativity, rigor and best practices to produce meaningful outcomes.

  • Administration Assistant

    6 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Weightmans Full time £18,000 - £25,000 per year

    Our Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property to an excellent and diverse client base. This role is an opportunity to join an innovative and high performing, busy team. Our focus is on delivering a first class client service. Our clients range from major retailers, leisure operators,...

  • Administrative Assistant

    6 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Dragonfly Cancer Trust Full time £20,000 - £28,000 per year

    We are looking for an administrator to support the work of the CEO in the day to day operational tasks of the charity. This is a rewarding and fulfilling role which will enhance your skills through the variety of opportunities.What difference will you make?Volunteers at Dragonfly Cancer Trust play a crucial role in ensuring effective communication,...

  • Administration Assistant

    14 hours ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time £25,249 - £26,707

    Salary: £25, £26,707.00 per annum pro rataNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 04 January 2026The RoleThe University's Vision and Strategy sets out an...

  • Administrative Assistant

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Fluor Corporation Full time £20,000 - £25,000 per year

    Key ResponsibilitiesHealth & Safety MonitoringConduct regular checks to ensure compliance with health and safety regulationsMaintain records of safety inspections and report any issues to managementSupport the implementation of safety policies and proceduresFirst AidAct as a designated First Aider for the officeMaintain first aid supplies and ensure...

  • Administration Assistant

    1 week ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Ecclesiastical Insurance UK Full time £18,000 - £45,000 per year

    Working hours:35 hours per week, Monday to FridayDuration:PermanentLocation:Newcastle About the roleLycetts Insurance Brokers, who are proudly part ofBenefact Group, are looking for anAdministration Assistantto join ourNewcastleoffice.This is a fantastic opportunity to joinLycettsas anAdministration Assistant, where you'll play a key role in supporting...

  • Administration Assistant

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Benefact Group Full time £18,000 - £25,000 per year

    Working hours: 35 hours per week, Monday to FridayDuration: Permanent Location: Newcastle About the roleLycetts Insurance Brokers, who are proudly part of Benefact Group, are looking for an Administration Assistant to join our Newcastle office.This is a fantastic opportunity to join Lycetts as an Administration Assistant, where you'll play a key role in...

  • Executive Assistant and Business Administrator

    1 week ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robert Half Full time £25,000 - £40,000 per year

    Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments, the team manages...

  • Administrative Assistant Bequethal

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time £25,249 - £26,707

    Salary: £25, £26, per annumNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 24 November 2025The RoleWe have an interesting opportunity for an Administrative...

  • Finance Administrator

    12 hours ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Hatched Recruitment Group Full time £20,000 - £25,000 per year

    Finance AdministratorContract:Short-term contract until 31st December (possibility of extension)Hours:Monday to Friday, 9:00am – 5:00pmLocation:NewcastleRole Overview:We are recruiting on behalf of our client for a reliable and detail-oriented Finance Administrator. The successful candidate will support the client's finance team, primarily focused on...

  • Administrative Assistant, part-time

    1 week ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Connected Voice Full time £15,000 - £20,000 per year

    There is now an exciting opportunity to join GemArts to provide administrative support and contribute to the smooth running of the organisation.We are looking for a highly motivated and proactive person. The successful applicant will report directly to GemArts' Director and Board of Trustees, and will work closely with the Learning and Participation Manager,...