Office Administrator

7 days ago

Cottenham CB DJ, United Kingdom Little Flames Childcare Ltd Full time £24,000 - £36,000 per year

Company Overview

Little Flames Childcare Ltd is dedicated to delivering high-quality, affordable early years education and childcare services. We support families within the local community by providing nurturing environments where children can thrive and develop a strong foundation for future learning.

Summary

Little Flames Childcare Ltd is seeking a highly organised and capable PA & Nursery Administrator to join our team. Reporting directly to the Executive Director, this role is pivotal in ensuring the smooth operation of our preschools and nurseries. The successful candidate will bring strong administrative expertise, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment, supporting our mission of delivering outstanding early childhood education.

Key Responsibilities:

Administration & Operations

  • Manage daily administrative tasks across multiple sites.
  • Handle correspondence, phone calls, and enquiries professionally.
  • Maintain accurate records through data entry and filing.
  • Prepare reports and manage scheduling using Microsoft Office Suite.

Staffing & Recruitment

  • Oversee enquiry and onboarding processes for children and families.
  • Manage onboarding of new employees.
  • Monitor staffing levels and arrange cover with agency or in-house staff as required.

Finance & Compliance

  • Support financial processes including invoicing and basic bookkeeping.
  • Coordinate with leaders to ensure compliance with policies and procedures.

Events & Customer Service

  • Assist in organising meetings and events.
  • Provide excellent customer service to parents and visitors.

Qualifications

  • Proven experience in administration, ideally in a Executive Assistant, Personal Assistant or senior support role.
  • Strong IT skills, including Microsoft Office Suite and SharePoint.
  • Excellent organisational and time management abilities.
  • Effective written and verbal communication skills.
  • Ability to manage multiple tasks and priorities.
  • Experience with Xero and Tapestry is desirable but not essential.
  • Previous experience in education or childcare settings is advantageous.

Benefits

  • Uniform provided.
  • Hourly rate of £15 per hour.
  • Term-time only contract (38 weeks + holiday entitlement = 42.4 weeks per year).
  • Pay annualised and split into 12 equal monthly payments for regular income throughout the year.

Location of work and other information

  • Located at Northstowe Nursery
  • Required to work Monday to Friday 10am-2pm

How to Apply

If you are a detail-oriented professional with a passion for supporting early years education, we would love to hear from you.

Job Types: Part-time, Permanent

Pay: £15.00 per hour

Expected hours: 20 per week

Benefits:

  • Company pension
  • Free flu jabs
  • On-site parking

Work Location: In person

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