Facilities Assistant and Administrator

2 days ago

London, Greater London, United Kingdom Q3 Services Group Limited Full time

FACILITIES ASSISTANT AND ADMINISTRATOR:

  • Raising of PO's, billings/invoicing, PPM and Reactive scheduling for our Engineers.

  • Chase suppliers for Contract related paperwork e.g., RAMS & Report sheets.

  • Collating timesheets/timesheet management.

  • Planning and scheduling of Engineers (PPM and Reactive works).

  • Provide support in the preparation of quotes.

  • General admin duties for filing, post, queries etc.

  • Arrange Holiday and Sickness Cover/Records.

  • Diary Management.

  • WIP report assistance

  • Develop strong relationships with the client, direct customers, colleagues, and subcontractors, sharing knowledge and experience with the wider team.

  • Attend necessary meetings and take responsibility for appropriate actions/minutes - at client meetings, working closely with the service delivery team and other colleagues to resolve requests and issues as quickly and efficiently as possible.

  • Ensure that customers and internal systems are updated within a specified time frame.

  • Create and issue monthly reports

  • Create and issue weekly WIP reports

  • Working alongside client – dealing with client queries and communicating directly to client employees.

  • Managing and achieving KPIs with the team

  • Creating and updating maintenance schedules

  • Management of ppm schedule

  • Updating and working on multiple software platforms- Client and internal systems

  • Covering the manager holidays and completing tasks whilst they're away

  • Achieve closure of Work Orders to financial deadlines to ensure prompt payment.

The Candidate Will Need:

  • Experience in a similar role
  • A drive to achieve excellence and progress.
  • Excellent written and verbal communication skills
  • Previous experience working on CAFM platforms.
  • Knowledge of MS Outlook, Microsoft Teams, Word, Excel & PowerPoint.
  • Ability to communicate clearly and effectively
  • Enthusiastic and self-motivated
  • Ability to prioritise own workload with minimal supervision and use of own initiative
  • Strong team working ethic
  • Experience communicating with engineers, assigning and managing active tasks

Job Type: Full-time

Pay: £30,000.00-£31,000.00 per year

Benefits:

  • Additional leave
  • Free parking
  • Sick pay

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Experience:

  • Maintenance: 1 year (preferred)

Work Location: In person

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Vinci Facilities UK Full time £25,000 - £40,000 per year

    Assistant Facilities ManagerSub Division: Facilities ManagementLocation: LondonContract Type: PermanentHours: Full Time - 40 hours - Monday to FridayCreating and maintaining great places to live and work delivered by excellent people who care…Purpose of RoleVINCI Facilities is seeking a proactive and detail-oriented Assistant Facilities Manager to join our...

  • Facilities Administrator FTC

    2 days ago

    London, Greater London, United Kingdom Waterman Group Full time

    About the roleThe Facilities Administrator FTC will be responsible for ensuring the smooth operation and management of facility related services and processes within the organisation. This position involves coordinating with various teams to maintain a safe, efficient and accessible work environment for all employees. The role requires the ability to...

  • facilities administrator

    2 weeks ago

    London, Greater London, United Kingdom G4S Full time £40,000 - £60,000 per year

    Salary: £30,000 per annumWorking Hours: Full-Time, Permanent, 40 hours per week, Monday - Friday between 8am and 5pm (1 Hour Lunch Break)Location: Trinity Buoy Wharf, London, E14 0JWThis is a full-time, permanent Facilities Administrator position at G4S Facilities Management based at Trinity Buoy WharfThis role provides comprehensive administrative support...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom ICMP Full time £20,000 - £30,000 per year

    ICMP is the pioneer of contemporary music education in the UK and has been helping students build successful careers in the music industry for over 30 years. With a portfolio of undergraduate and postgraduate courses in popular music performance, production, creative musicianship, songwriting and music business, we are proud of our mission to...

  • Facilities Administrator VA2522

    5 days ago

    London, Greater London, United Kingdom Anabas Full time

    Ops Contract & Compliance AdministratorLocation: Landmark Building, LondonHours: Full-time, 40 hours per week, Monday–Friday, 8:00–17:00Salary: £32,000 per annumAnnual Leave: 33 days (inclusive of bank holidays)At Anabas, our vision is simple: we deliver forward-thinking Facilities Management solutions with passion, precision, and a commitment to...

  • Administration Officer Belmarsh

    11 hours ago

    London, Greater London, United Kingdom Gov Facilities Services Full time

    Administration OfficerLocation: HMP BelmarshSalary: £28,853.57Contract: Full Time - PermWe are seeking a dedicated Administration Officer to join our team at HMP Belmarsh, a category A High Security prison.Join a team that is more than just a group of colleagues – we work Monday to Friday as a supportive and driven family, working together to create a...

  • Facilities Administrator

    5 days ago

    London, Greater London, United Kingdom Dexters Estate Agent Group Full time £26,000 - £28,000

    We are looking for a fantastic new team member to join our facilities team. This role requires a can do attitude, great attention to detail, and excellent organisational skills. The main purpose of role is to help maintain overall standards in all offices by being part of the facilities helpdesk team by effectively communicating with offices and...

  • Facilities Assistant

    4 days ago

    London, Greater London, United Kingdom CBRE Full time

    London - England - United Kingdom of Great Britain and Northern IrelandCompany ProfileCBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service...

  • Facilities Assistant VA2515

    2 hours ago

    London, Greater London, United Kingdom Anabas Full time

    Join the Anabas TeamPosition:Facilities AssistantLocation: Central LondonSalary:£36,500 £37,000 per annumHours: Full-time, permanent 40 hours per weekAbout UsAt Anabas, were a dynamic National Facilities Management company dedicated to delivering outstanding workplace experiences for corporate office occupiers. We pride ourselves on creating welcoming,...

  • Facility Coordinator

    2 days ago

    London, Greater London, United Kingdom The Portland Hospital for Women and Children Full time

    **The Portland HospitalFull time, 37.5 hours per weekMonday – FridayPermanentCompetitive Salary + Benefits**We're looking for an experienced Facility Coordinator to join our Estates team at The Portland Hospital. As an Estates Coordinator, you will play a pivotal role in supporting the Estates management team in the strategic and operational management of...