Assistant Facilities Manager

Assistant Facilities Manager

Sub Division: Facilities Management

Location: London

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

VINCI Facilities is seeking a proactive and detail-oriented Assistant Facilities Manager to join our team at the prestigious UCL Marshgate campus. This role offers an exciting opportunity to support the delivery of exceptional facilities management services in a dynamic, high-profile environment.

Job Description

As an Assistant Facilities Manager, you will work closely with the Facilities Manager to ensure the smooth operation of building services and compliance with contractual obligations. You will assist in managing day-to-day activities, liaise with stakeholders, and help maintain a safe, efficient, and sustainable environment for staff, students, and visitors

Responsibilities

Support the Facilities Manager in overseeing hard and soft FM services across the Marshgate Building.

Monitor service delivery to ensure compliance with health, safety, and environmental standards.

Coordinate planned and reactive maintenance activities with contractors and internal teams.

Assist in managing budgets, reporting, and performance metrics.

Act as a point of contact for client queries and escalate issues where necessary.

Contribute to continuous improvement initiatives and sustainability goals.

Essential Qualifications/Skills

Previous experience in facilities management or a related role.

Strong understanding of building services and maintenance processes.

Excellent communication and stakeholder management skills.

Ability to work under pressure and prioritize tasks effectively.

Knowledge of health and safety regulations and compliance requirements.

IT proficiency (Microsoft Office and CAFM systems).

Relevant FM qualification (IWFM Level 3 or equivalent) desirable.

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.