Facility Coordinator

**The Portland Hospital

Full time, 37.5 hours per week

Monday – Friday

Permanent

Competitive Salary + Benefits**
We're looking for an experienced Facility Coordinator to join our Estates team at The Portland Hospital. As an Estates Coordinator, you will play a pivotal role in supporting the Estates management team in the strategic and operational management of the facility. You will coordinate complex maintenance schedules, manage contractor relationships, and ensure compliance with health and safety standards. This role requires a proactive approach to facilities management, with a focus on continuous improvement and stakeholder engagement.

You will provide assistance where required and to co-ordinate, drive and lead any on-going and new projects and work-streams within the department acting as liaison across departments in the business where required

Above all else, we're committed to the care and improvement of human life. It's this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. To us, you'll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.
What You'll Do

• Lead on the coordination of planned and reactive maintenance activities across the estate.
• Oversee the Estates helpdesk, ensuring service requests are prioritised and resolved efficiently.
• To monitor the Facilities Logs and escalate to the relevant department manager all outstanding tasks on weekly basis
• Act as the primary liaison for internal departments and external contractors, ensuring timely and compliant delivery of services.
• Monitoring facilities mailbox and delegate/separate tasks appropriately
• Develop and maintain robust administrative systems, including asset registers, compliance documentation, and contractor records for all statutory compliance pertaining to the department
• Support the Estates Manager & Facilities Management in project planning, reporting, and budget tracking.
• Manage the full lifecycle of purchase orders, from requisition to reconciliation, ensuring alignment with procurement policies.
• Work closely with account managers in dealing with any complaints relating to clinical and non-clinical service projects, assist with developing client relationships
• Assist with corporate clients on site pandemic testing and reconciliation of reports/data as requested by management
• Assist with data management of project related statistics and to provide required reports to the Operational Services Manager and the Deputy Operational Services Manager
• Regular travel between sites as and when necessary

What You'll Bring

• Previous Estates Coordination experience within a private hospital setting is essential
• Experience with Microsoft Office and Outlook
• Understanding of spreadsheets and finance is essential
• Excellent communication skills

Why HCA UK?
Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world's leading healthcare providers. In the UK, we're one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

Benefits
By caring for our employees, we empower them to provide exceptional care for our patients. That's why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. You'll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values
At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.

Our Mission Is Simple, Above All Else We're Committed To The Care And Improvement Of Human Life, a Clear Statement That Extends To Both Our Patients And Colleagues. To Achieve This, We Live And Breathe Four Core Values

• Unique and Individual: We recognise and value everyone as unique and individual
• Kindness and compassion: We treat people with kindness and compassion
• Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity

Reasonable adjustments
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we're happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.