facilities administrator

2 days ago

London, Greater London, United Kingdom G4S Full time £40,000 - £60,000 per year

Salary: £30,000 per annum
Working Hours: Full-Time, Permanent, 40 hours per week, Monday - Friday between 8am and 5pm (1 Hour Lunch Break)
Location: Trinity Buoy Wharf, London, E14 0JW
This is a full-time, permanent Facilities Administrator position at G4S Facilities Management based at Trinity Buoy Wharf

This role provides comprehensive administrative support across the Tower Hamlets and Greenwich contracts, with a critical focus on upholding Health & Safety (H&S) standards and effective communication.

Key responsibilities include supporting Help Desk operations, managing office systems and workflow, assisting with payroll and scheduling, processing Purchase Orders (POs) and invoices, and coordinating agency cover.

Core Responsibilities

  • Financial & HR Support: Manage Ariba/SAP processes (raising POs, invoicing, receipting). Provide essential support for payroll and scheduling using Kronos/Pretium, and handle weekly agency cover administration.
  • Operational Systems: Maintain accurate central office systems and records consistent with company procedures. Understand contractual requirements and manage personal workload effectively to meet team deadlines.
  • Contingency & General Support: Provide Help Desk contingency support during critical staffing periods. Handle all general administrative duties (letters, filing, meeting management, ordering uniforms/PPE).
  • Reporting & Leadership: Assist in the preparation of internal and client monthly reports, take meeting minutes, and deputize for the Payroll/Office Manager as required.

Essential Requirements

  • Proven experience in a dedicated administrative role is essential.
  • Possesses sound working knowledge and proficiency in key IT systems, including both Google Workspace and the Microsoft Office Suite.
  • Demonstrates a flexible approach to work, acting as a good team player with the ability to effectively collaborate with individuals at various organizational levels.
  • Minute taking ability
  • Highly organized with the ability to effectively manage workload and successfully deliver against varying deadlines
  • Exposure to contract environments (schools, PFI), CAFM, Ariba, and SAP is desirable but not essential

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits
While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

  • Progression, training and development catered to you
  • Charity Work - 1 Volunteering day
  • Uniform Provided
  • Annual leave entitlement – 25 days plus bank holidays Pro Rata
  • Charity work- Match-IT and Payroll Giving
  • Refer A Friend incentives
  • Company pension scheme with employer contributions.
  • G4S Life Assurance Scheme.
  • Subsidised healthcare plan.
  • Confidential Counselling Services
  • 24/7 support specialising in health and medical
  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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