Temp Office Operations Assistant

2 weeks ago

London, United Kingdom Office Angels Full time

Team Administrative & Facilities Assistant Location: Near Bank StationWork Arrangement: Hybrid - 4 days in office, 1 day from homeJoin Our TeamAre you looking to take the next step in your administrative career within the fast-paced world of Financial Services? Our client, a globally recognised Fortune 100, Nasdaq-listed organisation, is seeking a proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly. With over 4,300 employees and 400,000 clients worldwide, this is an incredible opportunity to grow, learn, and make a meaningful impact - all from a location that offers an easy and convenient commute.Role OverviewIn this position, you will play a vital role in supporting both administrative functions and facilities operations across the business. You'll work closely with multiple teams to ensure a seamless and efficient working environment.Key ResponsibilitiesRecords Management & Audits * Maintain and monitor archiving and records-management systems.* Prepare documentation and reports for quarterly audits.* Oversee and update access-control records.Travel & Event Coordination ✈️* Arrange domestic and international travel, including visa applications.* Support the planning and delivery of internal and external events.Office, Reception & Facilities Support * Provide front-of-house support, including reception cover and visitor management.* Assist with filing, data entry, and document handling.* Coordinate office supplies, meeting room setup, and general facilities tasks.* Liaise with building management and suppliers as required.Health & Safety Responsibilities * Act as a designated First Aider and Fire Warden.* Manage DSE assessments and ensure H&S procedures are followed.Additional Support * Support the distribution of sports tickets and event allocations.* Provide wider administrative and project support to teams across the business.Qualifications & Skills* Experience in a similar Administrative, Office Support, or Facilities role.* Strong organisational skills with exceptional attention to detail.* Confident communicator with excellent written and verbal skills.* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).* Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment.Why Apply?* Join a highly respected global organisation.* Work in a collaborative, innovative environment where your contribution matters.* Gain exposure to both administrative and facilities functions - perfect for broadening your skill set.* Benefit from an easy commute thanks to the office's prime location near Bank Station.* Be part of a dynamic, supportive team that values growth and connection. If you're ready to take on a varied and rewarding role within the financial services sector, we'd love to hear from you.

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