Team Administrator

7 days ago


Aylesbury, United Kingdom Oxford Health Nhs Trust Full time

Job summary Are you enthusiastic, have an eye for detail and a Team player?
If you enjoy working with days that are never the same, and feel this is you, we would like you to join us.An exciting new opportunity has arisen for an administrator in our team.The role is part of a small team in our newly developed At Risk Mental States (ARMS) Service in Buckinghamshire.
The Buckinghamshire ARMS Service provide timely assessment, psychological intervention and monitoring for those at ultra-high clinical risk for developing psychosis.We are looking for a confident, competent individual to support the team on a part-time basis with various administrative tasks that are essential in keeping the service running smoothly.Please note this vacancy may close early if sufficient numbers of applications are received.
Main duties of the job To provide a comprehensive administrative support to the clinical staff and managers within the Department.To be the first point of contact for patients, staff and visitors; to handle enquiries from all efficiently and courteously and with a polite and professional manner.Organise patient appointments, respond to email requests, uploading information to our database system and sending out correspondence.Collating leave/Toil requests and ordering of supplies for the team.
About us Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possibleOur vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"Our values are:"Caring, safe and excellent"At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing.
These include: Excellent opportunities for career progressionAccess to tailored individual and Trust wide learning and development27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceNHS Discount across a wide range of shops, restaurants and retailersCompetitive pension schemeLease car schemeCycle to work schemeEmployee Assistance ProgrammeMental Health First AidersStaff accommodation (please note waiting lists may apply)Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Job description Job responsibilities To provide an efficient and effective comprehensive administrative support to the team/service.To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style.To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.
Please see attached Job Description for full details.
Person Specification Qualifications Essential High level knowledge of Microsoft Word/Outlook/Excel/ PowerPoint Desirable Recognised secretarial qualification (RSA level 2) or equivalent Experience Essential Administration or secretarial experience in an NHS setting Experience of working with confidential documents Desirable Other admin or secretarial experience Personal Qualities Essential Excellent communication and organisational skills Ability to prioritise workload and use own initiative Ability to work effectively in a busy environment


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