Team Secretary/Administrator
1 month ago
Job summary An exciting opportunity has arisen for an enthusiastic and experienced individual to join the Administration Team in the role of Team Secretary/ Administratorfor the ADHD team.Experience of a range of IT systems including Microsoft Word, Excel Management, Data Collection, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential.
Main duties of the job The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, and operate our patient administration systems, (WPAS) and Care Partner.The successful candidate will also be required to process referrals and maintain an accurate database.
They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work.
They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff absences.The role may also involve travelling to and working across other sites within the Directorate in support of service delivery.In line with the Transformation of Mental Health Services, the successful candidate may be required to provide administrative support for the delivery of a 7-day service in the future.The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties.
Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.
We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through: Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including: 48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description Job responsibilities You will be able to find a full job description and person specification attached within the supporting documents.The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.
In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.The ability to communicate in Welsh is desirable for this post.
If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.Interviews will be held on 23/12/2024.
Person Specification Qualifications and knowledge Essential RSA/NVQ 3 or equivalent demonstrable experience of administrative / office skills and knowledge Desirable ECDL or equivalent experience and/or qualifications Experience Essential Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint Familiar and confident using email and searching the internet Experience of maintaining spreadsheets and databases Desirable Experience of working within the NHS Experience of patient administration systems Experience of taking and transcribing minutes of meetings Language Skills Desirable Welsh Speaker (Level 1)
-
Team Secretary/administrator
58 minutes ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeThis is an exciting opportunity for a Band 3 Team Secretary to join the Older Adult Mental Health Service in Carmarthen. Experience of a range of IT systems including Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential. The post holder will be required to undertake a wide range of...
-
Team Secretary/administrator
7 months ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeThis is an exciting opportunity for a Band 3 Team Secretary to join Crisis Hwb, supporting the Specialist Child & Adolescent Mental Health Team, based in Bro Myrddin, Carmarthen. Experience of a range of IT systems including Microsoft Word, Excel, Power Point, and E-Mail coupled with proven secretarial skills and previous experience is essential. The post...
-
Medical Secretary
1 week ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeAn exciting opportunity has arisen for a Medical Secretary to support the Hywel Dda University Health Board Menopause and Sexual Health Service. The post holder will provide a comprehensive, high quality medical secretarial and administrative service to the consultants, their medical team and specialist nursing teams, and other health professionals. To...
-
Support Secretary
6 minutes ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeAn exciting opportunity has arisen to join our Mental Health & Learning Disabilities Directorate. We are looking for a Secretary to support our Quality Assurance and Professional Development team. Experience of working within the NHS and Mental Health Services as well as knowledge of Health Systems is desirable but an enthusiastic attitude and willingness...
-
Clinical Secretary
1 day ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeApplications are invited from efficient and suitably qualified individuals for the post of a permanent Clinical Secretary within the Women & Children's Directorate based in Teilo Ward, Glangwili Hospital, Dolgwili Road, Carmarthen. You will undertake audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at...
-
Legal Secretary
1 day ago
Carmarthen, United Kingdom Hays Specialist Recruitment Limited Full timeLegal Secretary based in Carmarthen **Your new company** An award willing law firm founded on the principle of specialist expertise. **Your new role** Working within a busy Family Law team. Duties include -- Audio typing - Word processing - Drafting documents - Dealing with client queries - Booking appointments and filing. **What you'll need to succeed** -...
-
Medical Secretary
5 days ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeAn exciting opportunity has arisen for a committed and motivated Medical Secretary for Older Adults Mental Health based in Heddfan, Glangwili Hospital The post holder will need to demonstrate that they have good communication skills and that they are an excellent team player as well as being able to work alone. The role will be fast-paced and will require...
-
Receptionist/administrator
2 hours ago
Carmarthen, United Kingdom LHP Accountants Full time**LHP Receptionist/Admin Support** - Hours: Full Time (35 hours) - Contract: Permanent - Location: Carmarthen Office - Benefits: Flexi time - Referral bonus scheme - Personal Pension Scheme - Organised social events/Christmas Party/regular events LHP Accountants are looking for a responsible Receptionist/Secretary to work at our Carmarthen office to perform...
-
Administrative Support Officer
7 months ago
Carmarthen, United Kingdom Citizen Voice Body for Health and Social Care Wales (operating name Llais) Full timeLlais is a new national, independent body set up by the Welsh Government to give the people of Wales a say in how they receive their health and social care services. Job Overview Our role is to engage with and listen to the patients and public of Wales. We do this by reaching out to people in their local communities, hearing their views and understanding...
-
New! Private Client Solicitor 2 Pqe
2 days ago
Carmarthen, United Kingdom TSR Legal Recruitment Full timeWe are seeking a Private Client Solicitor to join our client in Carmarthen, who offers a very inclusive work environment to their employees. Lexcel accredited with a superb reputation for client care you will benefit from working within a collaborative teamwhere you will receive good training and development. As a Solicitor you will manage Wills, Trust &...
-
Administrator
7 months ago
Carmarthen, United Kingdom Adferiad Recovery Full time**About us**: Providing help and support for people with mental health, substance use, addiction and other complex needs Adferiad combines the skills and expertise of its founding charities to provide outstanding services for people in Wales with a wide range of needs. **Contract**: 22.5 hours (Mon-Fri), permanent **Salary**: £21,312.23 per...
-
Administrator
7 months ago
Carmarthen, United Kingdom Swansea Plumbing and Gas Services Full timeSwansea Gas and Plumbing Services are a rapidly growing business specialising in comprehensive plumbing and heating solutions. With a wealth of knowledge and experience, they pride themselves on delivering top-notch services to their clients. Due to their continued expansion, they are currently seeking a **Part-Time Administrator** to join their team. As a...
-
Partnership Support Officer
7 months ago
Carmarthen, United Kingdom Hywel Dda University Health Board Full timeAn exciting opportunity has arisen to work within the Health Improvement and Wellbeing team in Hywel Dda University Health Board. Applications are invited from motivated, enthusiastic and suitably experienced individual for the permanent post of full-time Band 4 Partnership Support Officer, to support the regional Health Improvement and Wellbeing Team in...
-
Senior Administrator
4 days ago
Carmarthen, United Kingdom Recruit UK Full time**Job Title**: Senior Administrator **Industry**: Finance **Location**:Carmarthen **Salary**: £20,000 - £25,000 **Job Reference**:7586 Recruit UK is working on an excellent opportunity for a Senior Administrator in Carmarthen. Our client is a boutique wealth management who work closely with an Accountancy firm, offering individuals across West Wales...
-
Business Support Assistant
7 months ago
Carmarthen, United Kingdom Digby Morgan Full timesummary - _ carmarthen, wales_ - _ £10.98 per hour_ - _ temporary_- specialism - secretarial & admin- reference number - PR-1209917 - job details Are you looking for a new position? Have you got previous experience in administration? Do you live in Carmarthan? If so please read on, we want you! Ranstad are currently looking for a Business Support...
-
Administrative Support Officer
2 weeks ago
Carmarthen, Carmarthenshire, United Kingdom Journalofmusic Full timeWe are seeking an Administrative Support Officer to join our team on a full-time, fixed-term basis for 12 months. In this role, you will provide administrative support to the Grants Processing team, assisting with the administration and coordination of funding activities.Your key responsibilities will include maintaining grant management systems, processing...
-
Sales Administrator
1 week ago
Carmarthen, United Kingdom Hays Specialist Recruitment Limited Full timeSales Administrator needed in Carmarthen **Your new company** A large manufacturing company based in Carmarthen is looking for a Sales Administrator to join their expanding team. **Your new role** - Deal with customer enquiries, responding directly where possible - Prepare and issue quotations using company systems in accordance with policies and standard...
-
Hub Administrator
7 months ago
Carmarthen, United Kingdom Business in Focus Full time**Job Title** Business Hub Administrator **Reports to **Hub Manager **Division **Entrepreneurship & Start-up **Location** Shared Prosperity Fund (SPF) Business Hub (Carmarthen) The Contract Business in Focus will deliver a Business Hub, funded by the UK Government through the Shared Prosperity Fund (SPF). The Business Hub focuses on providing a wide...
-
Administrator
1 week ago
Carmarthen, United Kingdom LHP Accountants Full timeLHP Administrator Hours: Full Time (35 hours) - Contract: Permanent - Location: Carmarthen HQ - Benefits: Flexi time, company car scheme, pension, social events **Job Description**: We are seeking a responsible administrator to work within our admin team at our flagship Carmarthen Office. Your role will involve performing a variety of admin and clerical...
-
Patient Administrator
6 days ago
Carmarthen, United Kingdom Circle Health Group Full time**The Werndale Hospital** in Carmarthen **is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. **Circle Health Group are proud to be recognised as one of the UK’s 25 best big companies...