Events Coordinator

3 days ago

City of Edinburgh, United Kingdom Gecko Full time

At Gecko, our mission is clear: to revolutionise student engagement.
We're dedicated to creating innovative software that transforms how universities and colleges connect with their students.
Every line of code and feature we develop is driven by our passion for making a real difference in the education sector.  But what truly sets us apart is our commitment to excellence, our vibrant culture, and our amazing team.  We strive to be the world's most successful student engagement platform, pushing boundaries with groundbreaking technology and exceptional customer service.
Join us in building something extraordinary and shaping the future of student engagement.
Be the Heart of Gecko's Events Are you an event-planning guru who thrives in a fast-paced, startup environment?
We're looking for a dynamic, adaptable, and results-driven Events Coordinator to join our team and help bring Gecko's brand to life at events across the UK and US, as well as the virtual landscape.
About Us At Gecko, we're redefining student engagement in higher education with innovative, cutting-edge software solutions.
We're a small but mighty Ed-Tech scale-up on a mission to be the world's most successful student engagement platform.
Our team?
We're a passionate and tight-knit team of 'Geckos' who thrive on change, work collaboratively, and always put our customers first.
The Gig As our Events Coordinator , you'll be at the heart of bringing Gecko's brand to life through exciting, engaging events that drive customer engagement and generate leads.
This is a full-time role, with flexibility required during busy periods .
You'll work closely with our marketing and sales teams to manage diverse events - both in-person and virtual - across the UK, EU and US, ensuring Gecko is front and centre at key industry moments.
This is your chance to take ownership of event planning and execution while helping shape the future of student engagement
What You'll Do… Event Planning & Execution Lead event planning alongside marketing and sales to elevate the Gecko brand and deliver results.
Manage diverse complex, multi-day events, held during UK and US hours, such as in-person conferences and forums, alongside webinars and roadshows.
Coordinate logistics, ensure smooth event delivery, and adapt to challenges when they arise.
Stay ahead of industry trends to ensure our events always stand out.
Stakeholder & Vendor Management Build relationships with internal teams and external vendors to ensure seamless event execution.
Work closely with customers during events to ensure their needs are met and their experience exceeds expectations.
Post-Event Analysis & Reporting Gather feedback and analyse event data to measure success and improve for next time.
Collaborate with the sales and marketing teams to refine strategies based on learnings.
Budget & Resource Management Keep event budgets in check while ensuring every dollar spent maximises impact and value for our customers.
Travel & On-Call Availability Be prepared to travel to in-person events as needed and also provide support events, taking place during US hours.
Who We're Looking For If you're someone who thrives in a startup environment and is all about getting things done, we want to hear from you
Here's what we're looking for: Event Planning Pro: You've got experience planning, coordinating, and executing events, ideally within SaaS, tech, or higher education sectors and ideally in both the UK and USA.
Conference Expert:  Experience planning and managing conference-style events (e.g., multi-day conferences, trade shows, or forums) is essential.
JFDI Attitude: You're a go-getter with a "just get it done" mentality.
You thrive in a fast-paced environment and make things happen.
Creative Thinker: You can think outside the box and come up with fresh, innovative ideas to make our events unforgettable.
Organised & Detail-Oriented: You've got strong organisational skills and can handle multiple events at once without dropping the ball.
Tech-Savvy: You're familiar with tools like CRM and marketing platforms (Salesforce, HubSpot) and are quick to learn new systems.
Team Player: You love collaborating with others to bring big ideas to life, whether that's internally or externally.
Customer-Centric: You know how to deliver value for our customers and ensure their needs are always a priority.
Adaptable: Events never go exactly as planned, and you're someone who thrives in dynamic, ever-changing situations.
Problem-Solver: When things go off-track, you stay calm under pressure and find solutions quickly.
Flexible Attitude: Happy to travel as needed and support events during US hours when required.
Location: Although this is a remote position, ideally you will be in commutable distance to Edinburgh as our events logistics warehouse is located here (hence the 'hybrid-remote').
It's not a deal breaker if you're not though
The Benefits Work-Life Balance: 33 days of holiday, optional compressed 4-day workweek, and flexible working arrangements.
JFDI Attitude: We believe in getting things done within a short 34-hour workweek Remote Flexibility: Embrace remote working with a stellar home office setup, also including MacBook Pro and headphones of your choice.
Workation: Take your work on the road and explore new horizons.
Perks Galore: Private healthcare, pension, death in service, EAP, and employee discounts & benefits via Perkbox.
Dynamic Virtual Environment: Work with some of the best in the biz in a dynamic, energetic, and super fun vibrant virtual office environment, where collaboration knows no bounds.
Ready to Join the Gecko Team If you're ready to help us bring Gecko's events to the next level, apply now to be part of a team that's shaping the future of Ed-Tech
You can find out more about working with us here ? Using AI in Your Application At Gecko, we encourage you to use AI tools to enhance your application, but we value authenticity and honesty.
Use AI to refine your content, but do ensure it truly reflects your skills and experiences.
For more on responsible AI use in job applications, visit our AI guidance page We're excited to see your authentic skills and experiences shine
*Please note that we can only accept applications from UK-based applicants who already have a valid right to work in the UK.
**Agencies, we kindly ask that you read this Hiring Notice before getting in touch.

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