Events Coordinator

7 months ago

Edinburgh, United Kingdom Scotland Food & Drink Full time

**Salary**: £32k, dependent on experience

**Annual Leave entitlement**: 25 days (plus 10 bank holidays)

**Working hours**: Full time - permanent

**Location**: Ratho, Edinburgh / hybrid-working

**Reporting to**: Events Project Manager (UKMD)

**JOB SUMMARY**

The Events team at Scotland Food & Drink is looking for a Events Co-ordinator (UKMD) to work closely with the UKMD team on a range of activities and events which support the delivery of the UK market strategy. We are seeking a motivated, competent individual with strong administration experience, good organisational skills and whose role will be to deliver activities and events for the UKMD team including, but not limited to ‘meet the buyer’ events; trade shows; supplier development programmes, Discovery Tours, FAM tours, Webinars and events for The Knowledge Bank and supporting on the Showcasing family of events.

**WORKING AT SCOTLAND FOOD & DRINK**

Scotland Food & Drink is the industry leadership organisation tasked with driving responsible growth for the sector. We are also a membership organisation with over 420 companies at our heart.

Working with us gives you an opportunity to be part of one of the most exciting and innovative industries in Scotland.

Our culture and our people are core to delivering our diverse and collaborative work. We have work/life balance as one of our core values and we have a benefits package offering a pension scheme, 35 days holiday (plus your birthday), enhanced MAT and Paternity benefits, a flexible working policy and a cycle-to-work scheme. As well as opportunities to socialise and attend industry events and dinners.

We believe working with us should be a hugely positive experience, our core values are:
**Ambition **- we are passionate about making a difference

**Collaboration -** our impact comes from harnessing the individual strengths of our people and our partners, forging a strong team spirit. We have each other’s backs

**Respect - **we all set the tone, taking personal responsibility for our actions, embracing empathy and generating a world class external reputation

**Balance -** work is important, life is everything. Success is doing both well

We are also an equal opportunity employer, and we recognise that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive.

**ABOUT THE TEAM**

The Events team is a new team designed to design, support and deliver the diverse event and activities that Scotland Food & Drink are responsible for and extending from corporate events, to events designed for our members and in market events aimed at developing commercial opportunities and building the commercial capability of the businesses that are at the heart of what we do.

This role sits in the Events team but will be working closely with both colleagues in the Events team but also the UKMD team. The UKMD team is responsible for driving sales opportunities for Scottish food and drink companies across retail, foodservice and wholesale, playing in a pivotal role in the growth of the industry as a whole. It does this in many ways including running supplier development programmes for businesses; running events and initiatives to introduce producers and buyers of Scottish produce; developing and managing relationships with influential customers and delivery trade show participation.

**ABOUT THE ROLE**
- Receiving briefs from UKMD colleagues across a range of activities and creating, monitoring, managing and delivering project plans; ensuring all agreed actions are delivered on time and within budget and preparing/gathering project reports and feedback on these activities
- Communicating effectively with internal colleagues and external stakeholders and customers and managing expectations
- Supporting the delivery of events and trade shows in Scotland and rest of the UK
- Monitoring project budgets in partnership with the owner of the activity
- Updating Customer Relationship Management (CRM) system
- Working with The Knowledge Bank to support their programme of activities which includes online webinars, mini conferences and events
- Evaluating impact of events/activities/programmes
- Attending external meetings
- Providing other ad-hoc support as required for other events delivered by SF&D

**ABOUT YOU**
- Excellent project management skills with a demonstrable track record of successfully planning, coordinating, implementing and evaluating projects
- Strong organisational and time-management skills with proven ability to work to deadlines and keep track of and progress several multi-faceted projects simultaneously
- Excellent analytical, monitoring and reporting skills; competent in IT systems and a high attention to detail
- Strong relationship-building skills with an ability to work closely with senior stakeholders in a variety of settings
- Engaging and positive individual with a flexible, ‘can-do’ attitude and commi

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