Business Support Administrator
3 weeks ago
Job summary We are passionate about working with children and young people within Southampton.
It is important to us that children and young people are seen, and we take the time needed to listen to their story.
Our hope is that young people and their families leave our care with hope for the future.We are appointing to new roles for a new and unique CYP Therapeutic Service.
We are looking to recruit a Business Support Administrator to support our clinical team of Psychologists and mental health professionals.The successful candidate must possess excellent verbal and written communication skills together with IT skills.
As the sole administrator for the team, they will need to be resourceful, organised, highly-motivated and able to work effectively using their own initiative.
They will work in liaison with clinicians, the local authority and families/care providers, so a caring and courteous manner is essential.Duties will include the typing of clinic letters, processing referrals, and booking appointments, as well as other administrative tasks such as filing, scanning and data collation.Our priority is finding the right person who shares our values of patients first, working together and always improving.
If you share our passion and our values, we would love to hear from you.This is a permanent post of hours per week (working pattern to be agreed upon offer).
The role will be based in Southampton Civic Centre, and there will be a requirement to travel to other sites across Southampton.
Main duties of the job Use and accurately populate the electronic record system (Systm One), and the SCC Care Directory, with information to include referrals, scanning and uploading information from other services in a timely manner, taking responsibility for the quality of the data and taking note of the Health Records Standards and Procedures and Record Keeping Policy.Provide support to training events, away days, team meetings, etc.
involving the coordination of diaries, venue and hospitality bookings.Carry out clinical diary management, booking rooms, patient appointments, professional meetings, and resolving queries with clinicians.Ensure referrals are actioned following the agreed procedures according to the defined performance targets and timescales.Produce accurate minutes and full admin support for a range of meetings, to include agenda preparation and follow up of appropriate actions.Process incoming and outgoing mail, and telephone, or written messages, distributing appropriately, taking responsibility for signposting or dealing with queries regarding issues arising.Monitor and order stationery and leaflets, clinical and general supplies, and place order request with line manager when necessary.Provide administrative support to the Clinical Service Manager to set up and review administration systems and processes as deemed appropriate.Liaising by telephone or in person with clients, colleagues, and other healthcare professionals in a positive, friendly, calm, and sympathetic manner.
About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services.
We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.With over 12,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do.
Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients.
By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust.
This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight.
We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert.
The Trust will seek to resolve this issue wherever possible.
Person Specification Qualifications Essential GCSE English and Maths level 4/C or above, or a good standard of general education RSA 3 Typing or equivalent experience Business and Admin NVQ Level 3 equivalent experience Desirable skills and Knowledge Experience Essential Experience of administrative work.
Knowledge of maintaining filing systems and collating information.
Experience of working in a customer-focused environment.
Experience of working in a constantly changing environment without direct supervisions.
Ability to work as part of a team.
Ability to input accurately to electronic information systems.
Good time management skills.
Self-motivated and organised.
Literate and Numerate.
Flexible and adaptable to meet competing priorities and changing working practices.
Good working knowledge of Windows based packages.
Understanding of confidentiality, Date protection and safeguarding.
Understanding of infection control procedures.
Understanding of personal Health and Safety responsibilities.
Is able to work legally in the UK.
Is able to work with children and vulnerable adults.
Ability to travel daily for meetings across a range of sites in Hampshire.
-
Business Support Executive
7 days ago
Southampton, United Kingdom Reed Business Support Full time**Role: Business Support Executive** **Location: Southampton (hybrid working possible)** **Hours: Monday to Friday (Full Time)** **Duration: Temporary, 4 months (extension possible)** **Hourly Rate: £11.40 per hour** - Migrate product information from SAP ERP to Microsoft D365. - Analyse and gather relevant information from various sources. - Complete...
-
Education Administrator
5 days ago
Southampton, United Kingdom Reed Business Support Full timeWe are supporting our colleagues in the Education department in recruiting for Education Administrators. The key purpose of the Education Accounts Business Partner (EABP) role within Reed is to manage the delivery of operational requirements for specific accounts and generate income for the division through role fulfilment. What you’ll be doing Client...
-
After Sales Administrator
3 days ago
Southampton, United Kingdom Reed Business Support Full time**After Sales Administrator** **Starting salary is £22,000 (with an additional commission scheme of 0.5% on renewals with an OTE of £8,000) NO COLD CALLNG ALL WARM LEADS - CURRENT CUSTOMERS.** **Southampton** As the **After Sales Administrator**, you will be a strong driver of maintenance revenues for all contracts. You will manage and ensure account...
-
Legal Administrator
5 days ago
Southampton, United Kingdom Reed Business Support Full timeRoles: Legal Administrator Location: Southampton **Salary**: £22,500 Hours: Monday - Friday 9 - 5 Role: Permanent About the job: - Processing work up to a medium complexity within an allocated work team and after consolidation of knowledge and experience developing a broader knowledge of a 2nd work team within Intellectual property support services. Key...
-
HR Administrator
3 days ago
Southampton, United Kingdom Reed Business Support Full time**Role: HR Administrator** **Location: Southampton (Hybrid working)** **Parking: Onsite** **Hours: Monday to Friday (Full Time)** **Duration: Temporary, 3 months** **Hourly Rate: £10-13 per hour (negotiable)** - Updating templates and policies with new branding - Drafting offer paperwork - Book L&D courses - Support with recruitment - Taking minutes in...
-
Business Support Administrator
5 days ago
Southampton, United Kingdom University Hospital Southampton NHS Foundation Trust Full timeThe OD and Inclusion team sits within the People Directorate. The portfolio includes Leadership and Management Development, Talent Development, Staff Wellbeing and Diversity and Inclusion as well as a supporting Business/Project Administration function.The ambitious UHS Five Year People Strategy, sets out to enable our staff to Thrive, Excel and Belong. The...
-
Administrative Support Coordinator
3 weeks ago
Southampton, Southampton, United Kingdom Victim Support Careers Full timeWe are seeking a highly motivated and organized Administrative Support Coordinator to join our team in Southampton. In this role, you will provide administrative support to our Caseworkers, working 15 hours per week.Your main responsibilities will include:Providing administrative assistance to our CaseworkersSupporting the team with day-to-day tasksAssisting...
-
Business Support Administrator
5 days ago
Southampton, United Kingdom March Recruitment Full timeJob Description As a Business Support Administrator, you will be responsible for the delivery of first-class administrative support across the business, both internally and externally. This role is often the first point of contact for all calls, visitors and staff, you will be an enthusiastic team player with great communication skills and be passionate...
-
Business Support Administrator, Southampton
3 days ago
Southampton, United Kingdom Office Angels Full timeAre you a bright and articulate Administrator? Are you looking to support a small team? Do you have construction experience? Office Angels are currently recruiting for a small family run business based in Southampton for a Contracts Administrator. Workingalongside Contracts Manager you would be looking after a division of the business providing all...
-
Business Support Administrator
5 days ago
Southampton, United Kingdom Serco Plc Full time**Business Support Administrator** **University Hospital Southampton, SO16 6YD** **Permanent, Full Time (37.5hrs per week)** **Salary: From £20,000 (dependent on experience)** Here at Serco, we are looking for a Business Support Administrator to join our team at University Hospital Southampton. As the Business Support Administrator, you will be...
-
Business Support Administrator
3 days ago
Southampton, United Kingdom Solent NHS Trust Full timeWe are looking for a well organised and highly motivated full -time Business Support Administrator to join our hard working and busy Single Point of Access Team (SPA) within Childrens Therapy. You will be working in a team where you are the first point of contact to all Childrens therapies across Hampshire, including Speech and Language, Physiotherapy and...
-
Business Administrator
4 weeks ago
Southampton, United Kingdom Page Personnel Finance Full timeThe Business Administrator will be based in Southampton and responsible for managing and streamlining administrative operations across the organisation.This role requires excellent organisational, communication, and multitasking skills, with a focus on maintaining efficiency, Raising Purchasing Orders, taking minutes and supporting various departments.Client...
-
Administrative Support Coordinator
3 weeks ago
Southampton, Southampton, United Kingdom This is an IT support group Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Support Coordinator to join our team as a key member of the Divisional Management Team (DMT). The successful candidate will provide high-quality administrative and personal assistant support to the DMT, ensuring they can function effectively and efficiently.Key responsibilities...
-
Administrator - Ftc
7 months ago
Southampton, United Kingdom AVASK ACCOUNTING & BUSINESS CONSULTANTS Full time**Job Title**: Administrator - FTC **Salary**:Depending on experience **Location**: Southampton (on-site) Please note this is a 12-month fixed-term contract. AVASK is seeking an organised and detail-oriented individual to fill the role of Administrator. As an integral part of our team, you will be responsible for overseeing various administrative tasks...
-
Commercial Support Administrator
1 hour ago
Southampton, Southampton, United Kingdom AVASK ACCOUNTING & BUSINESS CONSULTANTS Full timeJob Summary:We are currently recruiting for a Turkish speaking Business Development Administrator to join our team at AVASK ACCOUNTING & BUSINESS CONSULTANTS. The successful candidate will have a dynamic personality, excellent communication skills, and be able to handle a diverse client portfolio.Main Responsibilities:Facilitate the setup of new clients and...
-
Administrative Support
5 days ago
Southampton, United Kingdom Elite HR Full time**Administrative Support** You will need to be a strong Administrator who is computer literate, good at working in a team environment with an ability to juggle several balls at once, and taking pride in them all landing in the right place! Above all you must be happy to own tasksand solve problems. Should you have a finance background this would be...
-
Commercial Account Handler
3 days ago
Southampton, United Kingdom Reed Business Support Full timeOur client is a leading Independent Insurance Broker who are now looking for a Commercial Account Handler to join their team, working alongside Directors. The Commercial Account Handler will manage a of a portfolio of long-standing clients - day to day client contact and management including new business, MTAs and renewals. The Commercial Account Manager...
-
Business Administrator
5 days ago
Southampton, United Kingdom Recruit4staff (Wrexham) Ltd Full timeRecruit4staff is proud to be representing their client, a leading multi-disciplined service provider in their search for a **Business Administrator** to work at their Southampton-based office. For the successful **Business Administrator** our client is offering: i. £26,000 to £28,000 per annum DOE ii. 8.30 am - 5 pm Monday to Friday working week. iii....
-
Administrative Support Coordinator
3 weeks ago
Southampton, Southampton, United Kingdom This is an IT support group Full time**About the Role:**We are seeking an experienced Administrative Support Coordinator to provide high-level administrative support to the Divisional Management Team within Division D at University Hospitals Southampton NHS Foundation Trust.The successful candidate will be a highly motivated individual who can work independently, use initiative, and be able to...
-
Ea to Chief Executive Officer
5 days ago
Southampton, United Kingdom PA Business Support Limited Full time**_Please note before applying: this is 5 days a week role, in the office in Southampton._** Our client is a venture-backed drug discovery company based in Southampton. We are looking for an EA who has private-sector experience to join the two co-founders and support them with their high-level administrative needs. - The ability to manage diaries and...