Personal Assistant

2 weeks ago


Newcastle upon Tyne, United Kingdom BMC Recruitment Group Full time
Job Description

BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.


Key Benefits they offer:

  • Salary based on experience - £28,000 to £32,000
  • Full-time permanent position
  • Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
  • Hybrid Working – There will be some hybrid working based on the executive reporting into
  • Free on-site parking
  • 30 days annual leave, including bank holidays (increases with length of service)
  • Company pension contribution (increases with length of service)
  • Financial Services Academy – Allowing employees to develop their career within the wealth management sector
  • Company/team events throughout the year


Your Duties & Responsibilities include:

Diary and Calendar Management:

  • Schedule and manage appointments, meetings, and events for the executives.
  • Coordinate travel arrangements, including flights, accommodation, and transport.


Communication:

  • Serve as the first point of contact, handling phone calls, emails, and correspondence.
  • Draft, edit, and proofread documents and reports on behalf of the executive.


Administrative Support:

  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Ensure that the executive is prepared for meetings with the necessary documents and background information.


Task Coordination:

  • Work closely with other departments or external parties to coordinate specific projects.


Confidentiality:

  • Handle sensitive information with discretion and ensure that confidential documents are secured at all times.


Project Management:

  • Assist with specific projects, ensuring deadlines are met and deliverables are produced to a high standard.


You will need:

  • Minimum of three years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (Outlook, Google Calendar).
  • Ability to prioritise tasks and work efficiently in a fast-paced environment.
  • High level of integrity, discretion, and professionalism.
  • Strong interpersonal skills and ability to work with a variety of personalities.
  • Ability to handle stress and work under pressure.
  • Flexibility to work outside regular business hours when necessary.
  • Must be detail-oriented and have the ability to multitask effectively.


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