Personal Assistant
2 weeks ago
BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.
Key Benefits they offer:
- Salary based on experience - £28,000 to £32,000
- Full-time permanent position
- Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
- Hybrid Working – There will be some hybrid working based on the executive reporting into
- Free on-site parking
- 30 days annual leave, including bank holidays (increases with length of service)
- Company pension contribution (increases with length of service)
- Financial Services Academy – Allowing employees to develop their career within the wealth management sector
- Company/team events throughout the year
Your Duties & Responsibilities include:
Diary and Calendar Management:
- Schedule and manage appointments, meetings, and events for the executives.
- Coordinate travel arrangements, including flights, accommodation, and transport.
Communication:
- Serve as the first point of contact, handling phone calls, emails, and correspondence.
- Draft, edit, and proofread documents and reports on behalf of the executive.
Administrative Support:
- Prepare meeting agendas, take minutes, and follow up on action items.
- Ensure that the executive is prepared for meetings with the necessary documents and background information.
Task Coordination:
- Work closely with other departments or external parties to coordinate specific projects.
Confidentiality:
- Handle sensitive information with discretion and ensure that confidential documents are secured at all times.
Project Management:
- Assist with specific projects, ensuring deadlines are met and deliverables are produced to a high standard.
You will need:
- Minimum of three years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (Outlook, Google Calendar).
- Ability to prioritise tasks and work efficiently in a fast-paced environment.
- High level of integrity, discretion, and professionalism.
- Strong interpersonal skills and ability to work with a variety of personalities.
- Ability to handle stress and work under pressure.
- Flexibility to work outside regular business hours when necessary.
- Must be detail-oriented and have the ability to multitask effectively.
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